Junior Administrator

**JOB DESCRIPTION**

**Job Title**:JuniorAdministrator / Data Entry

**Reports To**:General Manager & Operations Manager

**Location**:Pitchblack Office, DIP 1

**Who we are**

Pitchblack Event Services is a construction-based events rental company, located in Dubai Investment Park 1, Dubai. We are a family-built SME, who rapidly upsizes during the busy event season often managing a multitude of live projects and building on our core team with freelance resource. We are looking for administration support for the office-based management team.

**Job Summary**

The broad role of the Junior Administrator provides support to the management and operational team.

**Key Tasks and Responsibilities**
- Provide administrative support to the management team - data entry, filing, scanning, printing, calendar management
- Accounts based data entry - PO’s, bills, expenses, and petty cash
- Manage cash reimbursements and petty cash, this should be fully reconciled on the 15th and 30th of each month
- Prepare documentation required for live projects accreditation and access under the supervision of the Operations Manager
- Answer office phones and take messages, forward phone when staff are out of the office
- Attend meetings and take notes as required
- Maintain, collate, and update documentation
- Set up job folder and project documentation - under supervision of the Operations Manager

File supplier & client’s trade licenses and VAT certificate and add updates contacts on software

**Experience and Qualification**
- At least 2 years of related work experience as an assistant, administrator, or bookkeeper in any industry
- Experienced in the use of Office365 suite - including Outlook, Word, Excel and Calendar
- Basic accounting knowledge advantageous

**Key Skills**
- Attention to detail, productivity, systems, and processes to check
- Strong interpersonal, and communication skills
- Computer literate with good experience in Word, Excel, and Outlook
- Use of Xero advantageous
- Ability to work calmy and effectively under pressure and to tight deadlines
- Ability to multitask and manage a varied workload
- Ability to self-start, and prioritise
- Fluency in spoken, written, and reading on English required

Ability to commute/relocate:

- Jebel Ali: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English (required)

Application Deadline: 19/02/2023