Proposal Manager

2 months ago


Dubai, United Arab Emirates Albilal Group Full time

**Roles & Responsibilities**

**Business Development Function**
- Preparing, Organizing & Maintaining Company Profile and Pre-Qualification Documents and Database. Issuance to Clients & Partners as necessary.
- Track & Maintain New & Ongoing Tenders across the operating region and float enquiries to receive RFI/RFQs.
- Develop and maintain collaborative business relationships with Clients, Partners, Vendors & Consultants.
- Represent the Company in all industry seminars, webinars and business forums.
- Participates in the Company’s Business Strategy Development.
- Business Intelligence gathering and analysis.

**Estimation & Proposals Function**
- Review and Distribution of Tender/ITT/RFQ/RFI Documents to all necessary Stakeholders. Ensure completeness of all documents.
- Manage the BID-NO BID Decision Making Process.
- Develop, execute and monitor the BID Strategy for all Tenders and coordinate with all stakeholders to implement the BID Strategy successfully.
- Arrange & chair the Bid Kick off Meeting. Elaborate on the deadlines & requirements from each stakeholder.
- Coordinate to receive inputs from all departments including engineering, construction, planning and scheduling, operations, procurement, contracts and commercial, HSE, QAQC and other appropriate departments.
- Chair & Manage Bid Review Meetings periodically.
- Coordinate with Operations Department to develop the necessary procedures, execution plans and any other technical document. Prepare plans wherever possible.
- Development of Tender Stage Schedules & Resource Histograms.
- Prepare RFQs and share related documents with procurement department to obtain quotes from various subcontractors or 3rd party vendors & suppliers.
- 1st principle & Activity Based Cost Estimation of Engineering, Procurement & Construction Functions of Tenders. Prepare Cost Summary Sheets for executive review committee presentations.
- Develop, Maintain & Update Cost Estimate Databases for the Company.
- Development of BOQs & Cost Plans.
- Preparation of Techno-Commercial Basis of Offer to state our Assumptions, exclusions & considerations. Preparation & Submission of complete Techno-commercial Proposals to Clients.
- Manage Tender Clarification Process and Tender Negotiation & Qualification Process with Clients.
- Continuous follow-up on submitted Tenders and alert Management as and when necessary.
- Prepare weekly / monthly progress reports to assist Management in decision making.
- Handover of all relevant tender documentation to Projects and Contracts teams after award of contract and preparation of necessary documentation for KOM/project start-up meetings.
- Collect customer's feedback. Prepare Lessons Learnt Reports to improve process
- Manage and maintain marketing data, price benchmarking, in keeping with company over all systems and procedures.

**Required Education & Experience**
- B.E - Mechanical / Civil / Electrical.
- Minimum 15 years’ experience with EPC of Power plant, Oil & Gas Facilities.
- Estimation of Man-hours & preparation of Cost Estimates for Techno-commercial proposals.
- Preparing inquiries to receive quotation for materials, services & subcontract works.
- Sourcing pre-project information and analyzing the sub-contractor quotations, agreements and inquiries.
- Attend pre & post tender clarification meetings with the Clients.
- Identification and recording of the assumptions / exceptions / deviations made for the preparation of estimates.
- Coordinate with teammates on company estimating methods/procedures and preparation directions.
- Building up tender price from first principles based on the scope of work, drawings and schedule
- Experienced in preparation and filling of Prequalification documents


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