Office Manager
2 months ago
Position Title: Executives assistant/Office Manager
Reports to: CEO/CFO
**JOB PURPOSE**
- Organize and supervise all of the day-to-day organization and logístical activities that facilitates the smooth running of the whole Dalkia Middle East team in Dubai (travel arrangements, office supplies, visitors welcome, newcomer day, paralegal tasks, etc.)
**KEY ACCOUNTABILITIES**
Description Responsibilities / Performance Measures
**Business trips** - Travel arrangements of all business trips
- For CEO and Excom: with initiative and optimization (time and cost)
- Rest of Dalkia team: upon individual request with optimization (time and cost)
- Complete travel requirements (visa, COVID test )
- Planning supervision of the drivers
**Planning**
- Manage the yearly calendar of all the committees + minutes of meetings
- Ensure no double commitment on CEO and ExCom calendars
- Schedules of CEO and Excom optimized, realistic, well maintained and clean (with informative title, location duly mentioned, necessary documents attached and printed if needed )
- Meeting rooms planning and visitors welcome
- Flex’office plannings
**Office management**
- Ordering through the procurement team office supplies and equipment and maintaining proper stock levels (business cards, goodies, paper )
- Day-to-day administrative requests from the team
- Management of expense claims for management
- Follow-up of documents signature
- Documentation management to set up and maintain
- In charge of all topics related to the office
**Paralegal/corporate**
- Monitor “gifts & invitation” procedure and responsible for maintaining the register up-to-date
- Carry-out simplified straight-forward compliance checks in support of the legal team
- Circulate all procedures developed by the group (governance, ethics, ERS, health and safety policies, HR, commercial )
- Manage and follow ESG / CSR and insurance including with Dalkia headquarter
**Communication**
- Support to Communication team for events and forums organization
- Management of VIP visits (external & internal) ➔ meetings, transportation, bookings, travel requirements
- Supervision and organization of the “welcome day” for newcomers
- Short translation works in English, French, Arabic
**Others**
- Support all other departments when needed
- welcome newcomers
- Possibility of traveling in the GCC countries as well as out GCC countries
**SKILLS & QUALITIES REQUIRED**
- Driving license
- Fluent English speaker, French & Arabic is an advantage
- Good knowledge of basic IT environment: Microsoft softwares mainly
- Good presentation
- Capability to develop a network with the other executive assistants within our partners and important clients/authorities
- Flexibility/availability/Capability to handle several tasks and topics in parallel
- Sense of confidentiality
- Resistance to stressful situations
**Salary**: AED0.50 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
**Education**:
- Bachelor's (preferred)
**Experience**:
- Office Management: 5 years (required)
**Language**:
- French (preferred)
- Arabic (preferred)
- French & Arabic (required)
Willingness to travel:
- 25% (preferred)
Application Deadline: 24/03/2024
We have other current jobs related to this field that you can find below
-
Office Coordinator
2 months ago
Dubai, United Arab Emirates Trex corporate office Full timeWe are looking for a reliable Office Coordinator who is willing to help our office operate effectively every day so employees can perform to their highest ability. If you want to join a company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you! **Office Coordinator duties and responsibilities** -...
-
Office Coordinator
18 hours ago
Dubai, United Arab Emirates Trex corporate office Full timeWe are looking for a reliable Office Coordinator who is willing to help our office operate effectively every day so employees can perform to their highest ability. If you want to join a company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you! **Office Coordinator duties and responsibilities** -...
-
Office Assistant
2 weeks ago
Dubai, United Arab Emirates Bentec Office Eqpts LLC Full timeOur company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. **Office Assistant...
-
Office Administrator
5 days ago
Dubai, Dubai, United Arab Emirates Simple Office Hub Full timeResponsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as neededQualifications Proficiency in Microsoft Office suite (Outlook,...
-
dubai, United Arab Emirates The Immigration Office Full timeMarketing Specialist Jobs In Dubai | The Immigration OfficeApply AlsoBIM Manager Jobs In Sharjah | AtkinsThe Immigration Office is a Dubai-based immigration consultancy company that specializes in providing accurate, up-to-date, and reliable immigration solutions. Our focus is solely on GCC countries, as all of our employees have experience working in this...
-
dubai, United Arab Emirates The Immigration Office Full timeMarketing Specialist Jobs In Dubai | The Immigration OfficeApply AlsoBIM Manager Jobs In Sharjah | AtkinsThe Immigration Office is a Dubai-based immigration consultancy company that specializes in providing accurate, up-to-date, and reliable immigration solutions. Our focus is solely on GCC countries, as all of our employees have experience working in this...
-
Dxb - Digital Content Officer - Arabic Media Hub
3 weeks ago
Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) The British Embassy Dubai has a vacancy for a Digital Content Officer under Arabic Media Hub, to cover a staff maternity leave for (6) six months. The Digital Content Officer will develop and produce high quality, engaging digital content, particularly video and graphic material, for a range of social media...
-
Dxb - Cop28 Project Officer (Heo)
4 weeks ago
Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) The British Embassy Dubai has a vacancy for a COP28 Project Officer for a fixed term contract until 11th Jan 2024. This is an interesting and stretching role at the heart of the UK’s work on COP28 - the 28th Conference of the Parties of the United Nations Framework Convention on Climate Change (UNFCCC) - which...
-
Dxb - Government Relations Officer (Ao)
2 weeks ago
Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) The British Embassy Dubai has a vacancy for a Government Relations Officer on a fixed-term contract for two (2) years. The Government Relations Department is vital to the efficient running of the British Diplomatic missions in the UAE. The purpose of this role is to enable staff of the British Embassy to obtain...
-
Executive - General Secretary Office
3 weeks ago
Dubai, United Arab Emirates Dubai Government Media Office Full time1. General responsibilities - Participate in developing and implementing the plans and budgets of the Office of the Secretary-General, in accordance with the institutional objectives. - Working under the terms of reference of the Office of the Secretary-General. - Ensure adherence to institutional policies, procedures, and quality standards in the Office of...
-
Dxb - Government Relations Officer - Ao
3 weeks ago
Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) The British Embassy Dubai has a vacancy for a Government Relations Officer on a fixed-term contract for two (2) years. The Government Relations Department is vital to the efficient running of the British Diplomatic missions in the UAE. The purpose of this role is to enable staff of the British Embassy to obtain...
-
Associate Manager Regulatory Affairs | Dubai
2 months ago
dubai, United Arab Emirates Associate Manager Regulatory Affairs Full timeAssociate Manager Regulatory Affairs | DubaiWe are a global biopharmaceutical company with a focus on bringing transformative medicines to patients in three therapeutic areas: Oncology, Rare Disease and Neuroscience.Works autonomously, but in alignment with MEA Regional Director of Regulatory Affairs & Scientific Office, to oversee day-to-day Regulatory...
-
Associate Manager Regulatory Affairs | Dubai
3 weeks ago
dubai, United Arab Emirates Associate Manager Regulatory Affairs Full timeAssociate Manager Regulatory Affairs | DubaiWe are a global biopharmaceutical company with a focus on bringing transformative medicines to patients in three therapeutic areas: Oncology, Rare Disease and Neuroscience.Works autonomously, but in alignment with MEA Regional Director of Regulatory Affairs & Scientific Office, to oversee day-to-day Regulatory...
-
Executive - General Secretary Office
2 months ago
Dubai, United Arab Emirates Dubai Government Media Office Full timeManage day to day tasks of the Secretariat General, and organizes its work as required. - Send invitations for the executive committee meetings, draft minutes of the meeting, follow up on the implementation of the decision and recommendations. - Follow up on the implementation of the outcomes of the council’s meeting and related committees, and submit a...
-
Dxb - Pro Consul - Administrative Officer (Ao)
4 weeks ago
Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) The British Embassy Dubai has a vacancy for a Pro Consul in the UAE Consular Team on a fixed-term contract for three (3) years. Our purpose is to support British people living, travelling and working in our region by: providing high quality, accessible consular services, focused on those most in need; responding...
-
Dubai, Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities)The British Embassy Dubai has a vacancy for a Pro Consul in the UAE Consular Team on a fixed-term contract for three (3) years.Our purpose is to support British people living, travelling and working in our region by: providing high quality, accessible consular services, focused on those most in need; responding...
-
Hays Recruiting Experts Worldwide
2 weeks ago
dubai, United Arab Emirates Administration Manager Full timeThe job posting is outdated and position may be filledJob Alert You will be updated with latest job alerts via emailValid email field requiredSend jobsJob Alert You will be updated with latest job alerts via emailValid email field requiredSend jobsSupervising the day-to-day operations of the administrative department and staff members.Hiring, training, and...
-
dubai, United Arab Emirates The Total Office Full timeSales Account Manager Jobs In Dubai | The Total OfficeDescription:You’ll be responsible for generating and converting sales leads by developing new and lasting relationships with clients, designers, and other stakeholders through prospecting and clienteling. You will use your comprehensive furniture knowledge to guide and advise customers looking to...
-
dubai, United Arab Emirates The Total Office Full timeSales Account Manager Jobs In Dubai | The Total OfficeDescription:You’ll be responsible for generating and converting sales leads by developing new and lasting relationships with clients, designers, and other stakeholders through prospecting and clienteling. You will use your comprehensive furniture knowledge to guide and advise customers looking to...
-
Dubai, United Arab Emirates Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) 1 The British Embassy Dubai has a vacancy for Post Security Manager and Crisis Coordinator. This is for a fixed term of three (3) years. **Duties and responsibilities**: **General Security Management** - Actively monitor security threats, risks and issues, consulting the ROSM and DHM/PSO on risk mitigation...
