Event Coordinator/operation Coordinator

7 hours ago


Dubai, United Arab Emirates School of Research Science Full time

**JOB FUNCTIONS**:

- Expert and hands-on experience in the school activities such as organizing, scheduling, and planning, handle internal and external events, etc.
- Attend clients, clarify their queries with respect to dates, rent / offer, infrastructures / logistics, government approvals, etc.
- Closely coordinate and communicate with the government authorities as and when required.
- Maintain a presence at all scheduled events as per the specified timings.
- Keep accurate records, checklists of all events and update the same at all times.
- Manage manpower and allocate job from time to time as per the requirement of the event.
- Maintain inventory of material, supplies, equipment, etc., of the auditorium from time-to-time for smooth operations.
- Schedule events in accordance with the policies and procedures established by the Schools Management.
- Report repairs and maintenance of technical equipment / infrastructure of the school.
- Determine the stage needs, assist with logistics, organizing equipment needs from time to time.
- Strictly maintain confidentiality with respect to auditorium rent, the discount, etc., at all times.
- Establish and maintain effective working relationships with the academic / non-academic staff, students, senior management, board of trustees, accounts-team, clients, etc.
- Assist in Admin activities as and when asked for. Perform other duties as assigned by the Management.

**Skills & Qualifications**
- Proven work experience as an Operations Coordinator or similar role
- School experience is a plus
- Good time management, prioritization, and multitasking abilities
- Excellent interpersonal skills to build strong relationships with colleagues
- Effective communication, including speaking, writing and active listening
- Able to give and receive feedback and constructive criticism from a variety of channels
- Excellent strategic planning and problem-solving skills
- High school diploma or equivalent preferred
- **Needs to speak Arabic and English fluently**:

- Must have driving license and car

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)


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