Part-time Back Office

1 week ago

Jumeirah, United Arab Emirates MY HR Boutique Full time

**Job Location**
**DUBAI - JLT, United Arab Emirates****:
**Experience (in Years)**
**3 - 10****:
**Job Type**
**Part Time**:
**Job Description**:
**Part-Time Back Office / Administrative Assistant (M/F) - Dubai**
**Recruiter**: MYHRBOUTIQUE
**Location**: Dubai, JLT

**About the Company**:
Our client is a dynamic and rapidly growing company based in Dubai. Our Client has subsidiaries in Italy, Luxembourg, and Dubai, with production in Northern Italy. They are focused to ensure a seamless process from design optimization to after-sales support for industries like Oil & Gas, Mechanics, Marine, Petrochemical, and Power Generation, fostering strong global partnerships.

As part of their expansion, we are seeking a motivated Part-Time Back Office / Administrative Assistant to join their team at the UAE Branch office in Dubai, JLT.

**Role Overview**:
As a Part-Time Back Office / Administrative Assistant, you will play a vital role in supporting our sales team and ensuring the efficient operation of our Client’s office.

This position offers an excellent opportunity for individuals with strong administrative skills to contribute to a dynamic and collaborative work environment.

**Key Responsibilities**:

- Collaborate with the sales team and international stakeholders.
- Coordinate and manage orders, working closely with the supply chain network.
- Arrange transport and handle relevant documentation.
- Select carriers for transportation and negotiate rates and contracts.
- Address and resolve complaints and transport-related issues.
- Stay updated on shipping carriers, routes, rates, and changes.
- Assist in invoicing and payment receipt verification.
- Draft and amend documents as required.
- Manage office supplies orders.

**Job Requirements**:

- Bachelor's degree or equivalent education and experience.
- Previous experience in logistics, administration, or back office management is preferred.
- Proficient in Microsoft Office, especially Outlook and Excel.
- Mandatory proficiency in Italian (native or equivalent fluency).
- Excellent telephone manner in English.
- Basic knowledge of French is a plus.
- Detail-oriented, with the ability to work under tight deadlines and pressure.
- Strong service-oriented mindset and team cooperation skills.
- Self-dependence, self-organization, initiative, prioritization, and planning skills.
- Culturally open-minded.
- Numeracy and logical thinking.
- Innovative mindset, constantly challenging the status quo and seeking improvement.
- Mandatory confidentiality and discretion.

**Working Hours and Benefits**:

- Part-time position with the potential to transition to full-time after 6 months.
- Working hours: Monday to Friday, 10:00-13:00 & 14:00-15:00.
- 3-year contract with a 6-month probation period.
- Working visa.
- Health insurance.
- Flexible schedule.
- Part-time salary ranging from 6,000 AED to 8,000 AED based on experience.

**Application Process**:
**Deadline for Application**: 15.04.2024**Offerta di Lavoro: Assistente Back Office / Amministrativo Part-Time (M/F) - Dubai**
**Ricercatore**: MYHRBOUTIQUE
**Località**: Dubai, JLT

**Informazioni sull'Azienda**:
Il nostro cliente è un'azienda dinamica e in rapida crescita con sede a Dubai. Il nostro cliente ha filiali in Italia, Lussemburgo e Dubai, con produzione nel Nord Italia. Siamo focalizzati nell'assicurare un processo senza soluzione di continuità dalla ottimizzazione del design al supporto post-vendita per settori come Oil & Gas, Meccanica, Marina, Petrochimica e Generazione di Energia, favorendo solide partnership globali. Come parte della loro espansione, stiamo cercando un motivato Assistente Back Office / Amministrativo Part-Time per unirsi al loro team presso l'ufficio del Ramo UAE a Dubai, JLT.

**Panoramica del Ruolo**:
Come Assistente Back Office / Amministrativo Part-Time, giocherai un ruolo vitale nel supportare il nostro team commerciale e garantire il corretto funzionamento dell'ufficio del nostro cliente. Questa posizione offre un'ottima opportunità per individui con forti competenze amministrative di contribuire a un ambiente di lavoro dinamico e collaborativo.

**Principali Responsabilità**:

- Collaborare con il team commerciale e gli stakeholder internazionali.
- Coordinare e gestire gli ordini, lavorando a stretto contatto con la rete di approvvigionamento.
- Organizzare il trasporto e gestire la documentazione rilevante.
- Selezionare i vettori per il trasporto e negoziare tariffe e contratti.
- Affrontare e risolvere reclami e problemi legati al trasporto.
- Mantenersi aggiornati sui vettori di spedizione, percorsi, tariffe e modifiche.
- Assistere nella fatturazione e nella verifica del pagamento.
- Redigere e modificare documenti secondo necessità.
- Gestire gli ordini di forniture per l'ufficio.

**Requisiti del Lavoro**:

- Laurea triennale o esperienza ed educazione equivalente.
- Esperienza precedente in logística, amministrazione o gestione del back office è preferibile.
- Co

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