Personal Assistants
2 months ago
**Position**: P/A Executive Secretary
**Industry**: Signage & Outdoor Media Advertising
**Location**: Dubai, UAE.
**Company**: Emirates Talent Solution
**Job Overview**:
**Key Responsibilities**:
- **Administrative Support**:
- Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare reports, presentations, and documents as required.
- Organize and maintain files, records, and office systems.
- **Communication & Coordination**:
- Act as the first point of contact for internal and external stakeholders, managing communication on behalf of senior management.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Facilitate communication between departments and ensure smooth information flow.
- **Meeting & Event Management**:
- Plan, organize, and coordinate meetings, conferences, and company events.
- Prepare agendas, take minutes, and follow up on action items.
- Ensure all necessary materials and arrangements are prepared for meetings.
- **Confidentiality & Discretion**:
- Handle sensitive and confidential information with the utmost discretion.
- Manage confidential files and ensure data security.
- **Office Management**:
- Oversee office supplies and equipment management.
- Assist in the implementation of office policies and procedures.
- Support the HR department with onboarding and administrative tasks as needed.
**Qualifications**:
- Bachelor's degree or equivalent experience in Business Administration, Secretarial Studies, or a related field.
- Minimum of 5-7 years of experience as an Executive Secretary, Personal Assistant, or similar role.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English; knowledge of Arabic is a plus.
- Ability to work independently and prioritize tasks effectively.
- High level of professionalism and attention to detail.
- Experience in the signage and outdoor media industry is an advantage.
**Application Process**:
Pay: AED3,000.00 - AED6,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (preferred)
**Experience**:
- Signage & Outdoor Media Advertising: 5 years (required)
**Language**:
- English (required)
- Urdu/Hindi (required)
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