Contracts Executive Dubai Office

1 week ago

Dubai, United Arab Emirates Airhub Aviation Full time

Airhub Aviation offers a bouquet of specialized airline and aviation industry services that, together with our vast internal expertise, unite into a formidable capability that successfully satisfies even the most complex requirements and turn-key projects.

Airhub Aviation brings together five companies specializing in different areas of aviation. We are well-known experts in ACMI, charter passenger, aircraft management, aviation training, and MRO because we share the same passion for the sector. Thanks to our comprehensive and well-crafted portfolio of services, our clients get complex solutions that satisfy their needs.

**About the role**:
Your specific duties and responsibilities will include:

- Oversee the entire lifecycle of contracts, including contract drafting, negotiation, execution, and renewal. Ensure compliance with contract terms, conditions, and legal requirements.
- Collaborate with internal teams, external vendors, and legal counsel to negotiate and draft contracts that align with the company's objectives, mitigate risks, and protect the company's interests.
- Establish standardized templates, guidelines, and best practices for contract creation, including terms and conditions, legal clauses, and compliance requirements. Promote adherence to these standards across the organization.
- Monitor and enforce contract compliance, including payment terms, service level agreements, intellectual property rights, confidentiality, and data protection. Address any potential contractual breaches and deviations promptly.
- Identify potential risks within contracts and develop strategies to mitigate them. Conduct thorough risk assessments, propose risk mitigation measures, and ensure appropriate insurance coverage is in place.
- Liaise with external vendors and service providers to establish and maintain contractual relationships. Ensure vendors meet contractual obligations, service standards, and performance metrics.
- Maintain accurate and organized contract documentation and records. Track contract milestones, amendments, and correspondence. Ensure that contracts are easily accessible and readily available for reference.
- Collaborate with internal stakeholders, including legal, procurement, finance, HR, and IT departments, to ensure alignment and coordination in contract management processes and practices.
- Conduct a thorough assessment of the company's contract management needs and objectives. Research and evaluate contract management software solutions that align with the organization's requirements and budget
- Develop and optimize a streamlined workflow for managing contracts and agreements. Define clear processes for contract creation, negotiation, approval, execution, and renewal. Identify and address bottlenecks or inefficiencies in the existing contract management workflow.
- Provide training and support to internal teams on using the contract management system effectively. Offer guidance and assistance in navigating the system, creating contracts, and accessing contract-related information.

**Requirements**:

- Bachelor's degree in Business Administration, Law, or a related field. A relevant master's degree is a plus.
- Proven experience (3+ years) in contract management, preferably within the aviation industry, with a focus on aircraft leasing and operations.
- Strong knowledge of aviation industry contracts, including lease agreements, service contracts, and vendor agreements.
- Excellent negotiation and communication skills, with the ability to influence and persuade stakeholders effectively.
- Attention to detail and strong analytical skills to review and interpret complex contractual documents.
- Ability to manage multiple contracts and prioritize tasks in a fast-paced environment.
- Familiarity with relevant aviation regulations and legal frameworks.
- Proficiency in contract management software and MS Office suite.
- Professional certifications in contract management or related fields are desirable.

**Benefits**
- Competitive Tax-free Salary
- Comprehensive Health insurance
- 30 working days holiday per year
- Balanced working hours and Work from home option
- Learning & Development
- Free access to a fully equipped gym

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