Assistant Manager School Facilities

1 month ago

Dubai, United Arab Emirates GEMS Education Full time

**Job Description**:
Position Summary: The Assistant Manager of School Facilities is a crucial role responsible for supporting the efficient and effective operation and maintenance of all physical facilities within the educational institution. This position is a blend of administrative, supervisory, and operational responsibilities, designed to ensure a safe, clean, and conducive learning environment for students, staff, and visitors.

Key Responsibilities:

- Facility Maintenance and Repairs:

- Collaborate with the Facilities Manager to develop and implement maintenance schedules and procedures for school buildings, grounds, and equipment.
- Conduct regular inspections to identify maintenance needs, safety hazards, and repair issues.
- Coordinate and oversee repair work and maintenance projects, ensuring timely completion and quality standards are met.
- Maintain accurate records of maintenance activities, including work orders, expenses, and inventory.
- Supervision and Team Management:

- Assist the Facilities Manager in overseeing a team of custodial staff, maintenance technicians, and other support personnel.
- Provide guidance, training, and support to the team to enhance their performance and ensure adherence to safety protocols and best practices.
- Schedule and assign tasks to ensure efficient use of resources and timely completion of duties.
- Health and Safety Compliance:

- Work closely with school administrators and safety officers to implement and maintain health and safety protocols.
- Regularly inspect facilities to ensure compliance with safety regulations and identify areas for improvement.
- Coordinate safety drills and emergency preparedness activities.
- Budgeting and Procurement:

- Assist in preparing annual budgets for facilities maintenance and operations, ensuring alignment with the school's financial objectives.
- Collaborate with the purchasing department to source and acquire necessary equipment, supplies, and materials within budgetary constraints.
- Event Support:

- Coordinate facility arrangements for school events, meetings, and activities, both internal and external, as needed.
- Collaborate with event organizers to ensure proper setup, security, and clean-up procedures are followed.
- Vendor Management:

- Liaise with external service providers and vendors for outsourced maintenance, repairs, and other facility-related services.
- Evaluate vendor performance and negotiate contracts to ensure cost-effectiveness and service quality.
- Sustainability Initiatives:

- Support and participate in the implementation of energy conservation and environmental sustainability programs within the school facilities.

Qualifications and Requirements:

- Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field is preferred.
- Previous experience in facility management, property management, or a similar role is highly desirable.
- Strong organizational and leadership skills to effectively manage a team and multiple tasks simultaneously.
- Knowledge of safety regulations, building codes, and maintenance best practices.
- Excellent communication and interpersonal skills to interact with staff, vendors, and stakeholders.

This job description is a general outline and may be adapted to the specific requirements of the educational institution. The Assistant Manager of School Facilities plays a vital role in maintaining the school's physical infrastructure and ensuring a conducive environment for learning and growth.

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