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Project Administrator

5 months ago

Dubai, United Arab Emirates Vindico Global Full time

**Job Title**: Retail Delivery Administrator / Project Administrator (Power BI Expert)
**Department**: Projects
**Location**: Dubai, UAE
**Reporting to**: General Manager
**Experience Level**: 4-8 years

Experience in **Retail delivery**, **Construction**, or **Project Management**.

**Job Purpose**:
**Primary Responsibilities**:
**Data Analytics & Reporting**:

- Build and manage reports using **Excel** and **Power BI** (a MUST). Develop dashboards, data models, and provide valuable insights for retail and construction project management.
- Create and update **Tenant Status Reports** and various project-specific reports using **Power BI** and Excel. Use **DAX** and **Power Query** to enhance reporting efficiency.
- **Administrative Support**:

- Provide robust administrative support during the project setup phase, ensuring all required documents (letters, forms, spreadsheets, trackers) are available and tailored to each specific project.
- **Document Management**:

- Maintain organized tenant folders for all tenant-related documentation (both digital and hard copy), ensuring accessibility and accurate filing on **VRDnet**.
- Manage the drawing submission process, track returns, and maintain a submission tracker for all design and project documentation.
- Update **Tenant Status Reports** with NTC information from landlords and drawing statuses from the Studio team.
- Assist in preparing NOCs, tenant letters, and variation request trackers for the retail delivery managers.
- **Support to Project Teams**:

- Ensure that all new project team members are onboarded effectively with the required resources.
- Assist in scheduling meetings, managing calendars, and handling other general administrative functions, such as preparing reports and correspondence for the **Project Lead**.
- Monitor the closeout process, update the **Close Out Tracker**, and hand over closed-out tenant files to the landlord.
- **Project & Invoice Management**:

- Support invoice processing by preparing, tracking, and submitting invoices for project-related services to clients, ensuring timely payments.
- Maintain a comprehensive **Invoice Tracker** at the project level to monitor the status of all issued invoices.
- Prepare monthly **Petty Cash Reports** and **Attendance Reports**, ensuring the proper submission of supporting documentation such as receipts and medical certificates.
- **Collaboration with Business Administration**:

- Complete all necessary documentation and reports for the **Business Administration** team as per standard procedures, ensuring accuracy and timely submission.
- Provide support for **Talent & Training**, ensuring the availability of required personnel and project-related documentation.

**Skills & Requirements**:

- **Expertise in Power BI, DAX, Power Query** (MUST).
- Strong proficiency in **MS Office**, particularly **Excel**.
- Experience in **retail delivery**, **construction**, or **project management**.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple tasks simultaneously, ensuring efficient project administration.
- Experience with document control and maintaining trackers for **tenant variations**, **testing & commissioning**, and **project closeout**.

This role provides an excellent opportunity to work in the dynamic environment of **retail and construction projects** with exposure to some of the most exciting retail developments in the Middle East. If you have the skills and experience to thrive in a fast-paced and challenging environment, we encourage you to apply.

Pay: AED6,000.00 - AED10,000.00 per month

**Experience**:

- Power BI: 5 years (required)
- Project Admin: 3 years (required)

**Location**:

- Dubai (required)

Application Deadline: 30/08/2024