HR & Admin Assistant

7 months ago


Abu Dhabi, United Arab Emirates iTech Management Consultancy Full time

Front Desk office and general office support
- Greet guests and provide them with superb customer service
- Answer all client questions and incoming calls
- Redirect phone calls to the appropriate department and takedown messages
- Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
- Book and maintain schedules, meetings, and travel arrangements, if required
- Maintain relevant databases when necessary
- Assist the HR & Admin Manager with daily tasks
- Liaise with PRO for daily tasks
- Point of contact for Etisalat, ADDC, Du, etc
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
- Monitor and maintain the offices cleanliness and etiquette.
- Execute tasks and provide continuous support to HR & Admin Manager
- Prepare the monthly timesheet for payroll purpose
- Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fine
- Support HR Department in recruitment and interview arrangements
- Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
- Maintain CV database of the company
- Employee documents filing and record update.
- Support HR Department in Employee Onboarding and Exit formalities
- Any other duties commensurate with the accountabilities of the post

**Minimum Skills or Experience Requirements**
- Effective written and verbal English language communication skills
- Good knowledge in HR Practices
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
- Ability to multitask.
- Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
- Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
- Collaborate easily with the Executive Team, Line Manager, and employees


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