Community Outreach Coordinator

6 months ago

UAE, United Arab Emirates Talent Pal Full time

Position Summary:
**UAE Nationals are encouraged to apply**

New York University Abu Dhabi (NYUAD) seeks to appoint a Community Outreach Coordinator reporting to the Assistant Director of Community Outreach, Student Affairs.

The Commnity Outreach Coordinator will be responsible for managing the day-to-day administrative and operational functions of Community Outreach department. The Coordinator will work closely with the team to support the development of student pathways for engagement 'in and of Abu Dhabi'. This inclues building mutually beneficial community partnerships and co-creating volunteer, service, and educational opportunities that help students engage deeply with the diverse population of the UAE.

As the Coordinator of the department, they will play a critical role in ensuring the smooth operation of daily administrative and operational functions, including budget management, travel booking, transportation coordination, calendar management, and data collection. They will support the execution of outreach and service-learning programs with a particular focus on environmental sustainability, inclusion, migrant communities, and community health. The ideal work quickly and efficiently, especially during the academic year's busiest times. The Coordinator's primary deliverables will have a significant impact on the department and the overall university.

**Key Responsibilities**:

- Budget Tracking and Financial Management_
- Point of contact for all financial processes and reporting systems (POs, invoicing, p-card receipts, and reimbursements)
- Monitor and track department monthly expenditures
- Participate in the annual budget planning activities
- Coordinate budget tracking activities to support the preparation of internal reports for senior management, as needed
- Reporting and Data Management _
- Improve systems for tracking and monitoring department activities, data archiving and reporting to increase accuracy and efficiency
- Maintain and archive documents with effective filing systems on the shared Drive
- Create and update spreadsheets, databases, and datasets
- Collect data to support periodic Student Affairs activities such as the Annual Planning Report (APR), leadership strategic plans, and university-wide impact evaluations
- Assist with data collection and analysis related to outreach and service learning initiatives to inform program development and evaluation
- Communications _
- Serve as a resource for faculty, staff, and students in sharing information on the department’s programs and initiatives
- Screen and evaluate incoming correspondences to the general community outreach inbox and prepare responses as appropriate
- Prepare reports and presentations to update department leadership and stakeholders on outreach and service learning initiatives and their impact
- Routinely update the Community Outreach webpage and internal intranet portal pages
- Assist with content delivery of communications with external stakeholders as well as university-wide marketing for hallmark Community Outreach programs (i.e autism conference and BEN/GEN leadership program)
- Maintain and update social media accounts and other digital platforms used by the department to promote events, programs and other opportunities
- Event Planning_
- Assist with event logistics, such as space booking, catering, and AV
- Assist with managing transportation for all service-learning and volunteering events
- Maintaining registration lists and tracking attendance for all events
- Preparing event materials, such as nametags, programs, and presentation slides
- Provide on-site support during events, such as greeting guests, managing registration, and handling any administrative issue that might arise
- Assist with post-event follow-up, such as sending thank you notes and collecting feedback from attendees

Miscellaneous Administrative
- Assist with scheduling and coordinating meetings, appointments and events, which includes creating and distributing google calendar invitations for key events
- Maintain an accurate inventory of office equipment, supplies, merchandise, including ordering and restocking, as needed
- Assist with scheduling and preparing for meetings, including taking notes and distributing minutes

Qualifications:
**Required Education**:

- Bachelor’s Degree

**Required Experience**:

- 1-2 years of experience in an administrative role
- Excellent written, interpersonal, communication, and presentation skills
- High proficiency in project and events management
- Experience supporting multiple functions and a proven record of successfully managing concurrent duties and assignments
- Experience in managing and monitoring budgets and expenditures
- Preparing necessary presentation materials for various stakeholders
- Excellent time management skills
- Fluency with the suite of Microsoft Office tools (Word, Excel, PowerPoint) and Google G Suite (Google Drive, Docs, Calendar, Sheets, Forms, and Gmail)
- Team p

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