Events Coordinator
6 months ago
**Position**: Events Coordinator
**Location**:Dubai, UAE
**Organization Summary**
- OliOli® (means joy in the Hawaiian language) is a multiple award-winning contemporary childrens museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open-ended non-judgmental play, OliOli® entails 8 interactive galleries comprising over 45 hands-on exhibits._
**Note from the Founders**:
We are young parents who have been blessed to follow our dream. Our dream is for children to be happier, more creative, more imaginative, more informed, inspired, aware, balanced and amazed. We aim to see joy on the faces of children.
**Position Overview**
The Events Coordinator (EC) is responsible for fulfilling OliOli®s vision of creating awesome experiences and memories for all visitors. Working on and off the floor, EC acts as OliOli®s brand ambassador, with the primary objective of engaging with all visitors in an empathetic, thoughtful and joyful manner.
**KEY DUTIES & RESPONSIBILITIES**
**Core Responsibilities**
- Be an ambassador for the OliOli® brand; ensure that every visitors experience at OliOli® meets or exceeds expectations, specifically through inclusive, culturally appropriate, positive and memorable interactions with a friendly and sincere approach
- Skillfully convert birthday party inquiries into successful bookings
- Utilize all opportunities to upsell our events, products and our venue
- Meet monthly targets on the numbers for birthday parties.
- Take charge of the birthday experience at OliOli® in all material respects including the core offering, guest satisfaction, booking process, targets, operational execution, and so on.
**Visitors Experience and Service**
- Treat every visitor with respect and provide friendly, courteous communication by orienting them to the building and informing them of the exhibits areas and programs
- Provide excellent guest service, and facilitate visitors experience and journey through a proactive and thoughtful interaction
- Contribute to a positive, team-based, and visitor-first centric culture
- Attend to guest queries, and complaints. Amicably resolve maters with any dissatisfied guests
- Collect and communicate visitors feedback and suggestions
- Recognize and report visitors trends
**Operational Execution**
- Take full operational responsibility to ensure that guests have a positive and memorable experience at OliOli®
- Work with the reception/reservations team on a day-to-day basis to have a thorough understanding of the guests reservation/booking and cover operations when needed
- Communicate with the guests to finalize the details of the visit including food and other options in relation to the visit
- Collaborate with different teams within OliOli® - for example, communicate the food preferences with the café team in a timely manner, communicate any special requests with the facilities or the guest engagement team as necessary and appropriate.
- Welcome visitors at the time of the event and ensure that their event moves flawlessly through the museum
- Undertake all the set-up requirements in the event rooms as appropriate
- Remain attentive to the guests throughout their stay at OliOli® and resolve any concerns / answer any queries in a favorable manner
- Accept payments from visitors for group bookings
- Participate in training programs designed to enhance interaction with visitors in the OliOli® manner
**Internal Coordination**
- Provide colleagues with a forward-looking calendar of all the events planned on a weekly/daily basis
- Ensure that chaperones are assigned to the group visits
- Adhere to all policies and procedures of OliOli®
- Assist visitors in case of an incident or an emergency situation
- Attend training and be prepared to perform emergency procedures (i.e. fire evacuation, accident reporting, etc)
- Make sure that the F&B orders are placed in time in conjunction with the café supervisor; ensure that the food for specific events is made available to visitors at the appropriate time
- Working with other colleagues, proactively contribute to the success of any special events and programs designed to enhance the profile of OliOli® within the community
- Perform other duties and be involved in projects and activities that contribute to the achievement of OliOli®s objectives
**QUALIFICATIONS**
- College degree is required. Education in early childhood development will be a plus
- Advanced course work or experience in customer service, education, family learning, or retail operations preferred.
- Experience working with young children (ages 1-10) and their families in recreational settings, after school programs or classrooms.
- Experience working in a fast-paced, high-volume environment.
- Excellent grasp of the English - Arabic language is a plus.
**Traits & Characteristics**
- Commercial acumen with great relationship building skills
- Outcome driven; comfortable working with targets in a dynamic
-
Event Coordinator
6 months ago
Dubai, United Arab Emirates The Enter Events Full timeWe are looking for an ambitious and creative Event Coordinator to join our team. As an Event Coordinator at our company, you will be responsible for planning, organizing, managing and coordinating various types of events. **Event Coordinator duties and responsibilities** - Perform research in order to gain deep understanding of different requirements and...
-
Event Coordinator
6 months ago
Dubai, United Arab Emirates IH Productions & IVA Events Full timeREQUIREMENTS: **Responsibilities**: 1) Event Planning and Coordination: - Plan, organize, and execute events from conception to completion, including venue selection, budget management, vendor coordination, and logistics. - Develop event timelines, schedules, and checklists to ensure all tasks are completed on time and within budget. - Coordinate with...
-
Events Coordinator
6 months ago
Dubai, United Arab Emirates Al Haadi Events and Exhibitions Full timeAbout Al Haadi Events: Al Haadi Events is a dynamic and innovative event management company dedicated to creating memorable and exceptional experiences for our clients. With a passion for excellence and a commitment to creativity, we specialize in planning and executing a wide range of events, including weddings, corporate functions, social gatherings, and...
-
Event Coordinator- Female Only
2 months ago
Dubai Knowledge Village, United Arab Emirates Fete Events Full timeCompany: Fete Events About Fete Events: Fete Events is a distinguished and well-established luxury boutique agency with over 12 years of experience in delivering extraordinary event experiences for high-end clients in the Middle East and India. With a team dedicated professionals, we specialize in creating bespoke events that leave a lasting impression. As...
-
Manager of Floral Event Coordination
3 weeks ago
Dubai, United Arab Emirates Reges Events Full time**Job Summary** The Manager of Floral Event Coordination is responsible for planning, managing, and executing all floral arrangements for events such as weddings and special occasions. This role focuses exclusively on floral design, independent of other event aspects. Responsibilities include overseeing the entire floral coordination process, from sourcing...
-
Sales Event Coordinator
4 weeks ago
Dubai, United Arab Emirates UV Events Full timeUV Group is looking for a Sales Event Coordinator who will be responsible for driving sales, developing marketing strategies and building strong relationships with clients. Promoting our events and services, contributing to the company's continued growth and success. **Responsibilities**: - Develop and execute sales strategies to achieve revenue targets. -...
-
Event Sales and Admin Coordinator
3 weeks ago
Dubai, United Arab Emirates 4Sure Events Full time**Event Sales and Admin Coordinator** **Responsibilities**: - Serve as a key administrative support for event coordination, ensuring smooth operation of all logístical aspects. - Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up. - Oversee...
-
Event Coordinator
5 months ago
Dubai, United Arab Emirates dmg events Full time**About us**: dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...
-
Event Coordinator
6 months ago
Dubai, United Arab Emirates Jannat Events LLC Full time**Job description** - **ONLY FOR FEMALE CANDIDATES WITH IMMEDIATE JOINING**_ - **VERY GOOD ENGLISH AND HINDI SPEAKING IS MUST**_ - **OTHERS PLEASE DON'T APPLY**_ **Responsibilities**: - Identify the client’s requirements and expectations for each event. - Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure...
-
Event Planner
6 months ago
Dubai, United Arab Emirates Evolution Events Full timeEVENT PLANNER Responsible for organizing, coordinating, and executing various types of events, ensuring that they run smoothly and meet the client's or organization's objectives. Working closely with clients, vendors, and team members to create memorable and successful events, ranging from corporate meetings and conferences to weddings, parties, and...
-
Procurement Coordinator
2 months ago
Dubai, United Arab Emirates Bros Mastermind Events Dubai Full timeThe Procurement Coordinator for **Events and Exhibitions** is responsible for the end-to-end procurement process for event-related supplies, services, and materials. This includes vendor management, purchasing, contract negotiations, and ensuring timely delivery of goods and services that meet the company's quality standards and budget. The role requires a...
-
Events Coordinator Internship
6 months ago
Dubai, United Arab Emirates Awesome Events Full time**Job Role**: Assist in the planning and organization of events from concept to execution. **Requirements**: Basic knowledge of Events **Must have basic design skills - Photoshop/Illustrator/InDesign/Autocad** Multi-lingual is an advantage The intern will be expected to complete minimum 3 months commitment, maximum of 6 months **Benefits** On the job...
-
Event Manager
5 months ago
Dubai, United Arab Emirates Liali Events Organizing Full timeJob Title: Event Manager Company: Liali Events About Us: Liali Events is a premier event management company dedicated to creating memorable experiences for our clients. We specialize in organizing a wide range of events, including weddings, corporate events, conferences, and social gatherings. With a focus on creativity, attention to detail, and seamless...
-
Event Account Manager
2 days ago
Dubai, United Arab Emirates Victory events Full timeWe specialize in Branding events, corporate events, concerts, exhibition shows etc. As we continue to grow, we are seeking a highly motivated and organized Event Account Manager to join our team. **Responsibilities**: - **Client Relationship Management**: - Build and maintain strong relationships with clients. - Act as the main point of contact for client...
-
Event Manager
6 months ago
Dubai, United Arab Emirates Entourage Marketing & Events Full timeThe Role **Responsibilities**: - Develop event objectives in collaboration with clients, understanding their goals and target audience. - Plan, coordinate, and execute events from start to finish, including event design, technical proposal building, budgeting, logistics, vendor management, execution planning and on-site coordination. - Conduct thorough...
-
Event Producer
2 months ago
Dubai, United Arab Emirates entourage marketing & events Full time**Job Title: Event Producer** **Location**: Dubai & KSA **Company**: Entourage Marketing and Events **Job Type**: 3-4 Month Contract (Potential for Full-Time Based on Performance) **Experience Required**: 6+ years in event production and project management **Job Overview**: Join Entourage, a leading company in marketing and events, as an **Event...
-
Entertainer / Event Coordinator & Animator
5 months ago
Dubai, United Arab Emirates EK events Full timeWe are looking for energetic entertainers for our edutainment centre. To help with the classes and with the events, during camps and birthday parties. Decorations, games with children, event preparations. You must be an energetic individual, with a friendly and positive approach. Currently in Dubai and ready to start asap. **Salary**: AED2,500.00 -...
-
Interior Designer
5 months ago
Dubai, United Arab Emirates Olga Events Full timeAn events designer is responsible for creating and executing event concepts, designs, and experiences. Their main goal is to ensure that every aspect of the event, from the visual elements to the overall atmosphere, aligns with the client's vision and objectives. Here are some key responsibilities of an events designer: 1. Concept development: Collaborate...
-
Event Led Operator
3 months ago
Dubai, United Arab Emirates 4Sure Events Full time**Company Overview**: 4sure Events is a distinguished events management company headquartered in Dubai and Sharjah, boasting over 12 years of expertise in the field. The company specializes in serving both domestic and international clientele, managing a wide array of events and exhibitions. With an emphasis on providing in-house solutions for production...
-
Event Led Operator
3 months ago
Dubai, United Arab Emirates 4Sure Events Full timeooking for a Sound Engineer with expertise in operating Sound Equipment for an Event Company based in Dubai and Sharjah. **Company Overview**: **4sure Events** is a distinguished Events Management company headquartered in Dubai and Sharjah, boasting over 12 years of expertise in the field. Specializing in both domestic and international clientele, the...