Front Desk

6 days ago


Dubai, United Arab Emirates TAIT Towers Full time

**The TAIT Group is the World Market Leader in designing, constructing, and delivering the finest live event equipment in the world.**

Whether it is creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT's innovative offerings continue to advance industry standards and exceed client expectations. As a global network of over 1,200 employees in 20 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space.

**Position Purpose**:
We are currently seeking an experienced Front Desk & Office Administrator who will provide effective administration support along with running a high-quality front of house service to consistently provide a seamless and welcoming environment and positive first impression for all TAIT visitors.

**Requirements**:

- Create a welcoming environment for visitors, clients and contractors.
- Travel and logistics support - providing support with planning and coordinating local and international travel arrangements for both clients and internal staff.
- Support with the coordination of meetings and conferences - coordinating and overseeing client visits including securing facilities to host meetings, arranging catering and other related tasks.
- Overseeing the front of house/reception areas - create a welcoming and professional environment for all visitors.
- Promptly and professionally handle incoming calls and direct them to appropriate person, taking messages where necessary. Ensure calls are logged onto the CRM for future tracking and reference.
- Executive support - Supporting members of the senior team with client-specific support tasks when required.
- Communicate with clients and guests ahead of their visit, offering assistance and ensuring they feel welcomed and expected.
- Treat every visitor as a VIP and provide intuitive guidance (clients, vendors, staff).
- Ensure visitors are correctly signed into the building and have correct parking permits and badges where required.
- General administrative support - assist with general administrative duties, special projects and ad-hoc client requests as assigned.
- Management of fleet - Booking cars and ensuring correct documentation is taken and filed.
- Building relationships to develop an understanding of regular visiting clients and their requirements to ensure their visit is seamless and productive.
- Supply management - responsible for the order and management of office supplies, kitchen supplies and supermarket food orders.
- Facilities and QHSE support - work with Facilities Management to ensure office areas and conference rooms remain clean, tidy and well-maintained.


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