Administrator/receptionist

1 day ago


Dubai, United Arab Emirates Asyan Properties Full time

this job post is preferably for **Females**

**Proven experience in administrative roles, (Minimum 1 year experience in real estate, Administrator, reception & recruitment.**

**Key Responsibilities**:
**1. Real Estate Administration**:

- Manage and process all real estate documentation, including contracts, agreements, and property-related forms.
- Coordinate property listings, ensuring accurate and up-to-date information is available across internal systems and external platforms.
- Liaise with clients, developers, and agents to schedule property viewings, inspections, and meetings.
- Maintain accurate records of transactions, agreements, and related documents.
- Support the real estate team with administrative tasks such as preparing reports, drafting correspondence, and managing client communications.

**2. Reception Duties**:

- Greet visitors, clients, and guests with a friendly and professional attitude, ensuring a positive first impression.
- Manage incoming calls, directing inquiries to the appropriate departments and providing information as needed.
- Handle scheduling and appointment bookings for the real estate team, ensuring efficient use of time and resources.
- Maintain a clean, organized reception area and ensure that office supplies are well-stocked and organized.

**3. Recruitment Assistant**:

- Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
- Help with the preparation of recruitment materials and documentation.
- Assist in the coordination of hiring events, career fairs, or recruitment drives as needed.

**Key Requirements**:

- **Experience**: Proven experience in administrative roles, (Minimum 1 year experience in real estate, reception & recruitment.
- **Multitasking Ability**: Ability to manage multiple responsibilities and priorities efficiently, with a focus on real estate administration, customer service, and recruitment support.
- **Customer Service Skills**: Excellent interpersonal and communication skills with a friendly and professional demeanor.
- **Organizational Skills**: Strong organizational skills with keen attention to detail and the ability to maintain accurate records.
- **Technology Proficiency**: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), property management software, and basic recruitment platforms.
- **Communication Skills**: Strong written and verbal communication skills in English; knowledge of additional languages is a plus.
- **Team Player**: Ability to collaborate effectively with different teams and work in a fast-paced, dynamic environment.
- **Presentation**: Smart, professional, and well-groomed appearance for client-facing interactions and office duties.

Pay: AED5,000.00 - AED6,500.00 per month

**Experience**:

- administer: 1 year (preferred)

**Language**:

- English (preferred)

Application Deadline: 23/11/2024



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