Uae - Administrative Executive - Emirati National

1 month ago

Fujairah, United Arab Emirates ISS Group Holdings Limited Full time

**Who we are?**

At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices, across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organizations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Sound like the place for you?

**Business Need / Purpose of Role**

The **Administrative Executive - Emirati National** reporting to Operations Manager shall be responsible to Maintain and update employee data on a regular basis. Collect necessary documents required for visa processing of all new staffs and forward the same to the HR / local PRO for further submission at the labor/immigration and follow up on their visa status.

The job holder shall ensure all admirative functions are performed as per the guidelines of prevailing QMS in place as well as Corporate Compliance & Ethics Policy and other specific instructions and procedures.

Objectives & Measurement - Key Responsibilities

**Service Delivery**
- HR/Admin Functions: Maintain and update employee data on a regular basis. Collect necessary documents required for visa processing of all new staffs and forward the same to the HR / local PRO in Fujairah for further submission at the labor/immigration and follow up on their visa status. Ensure new joiner and induction program form is distributed to all newcomers and the phases are completed within the scheduled time.
- Cash to Master (CTM) requested by clients are processed & forwarded to respective vessels in co-ordination with respective operations team, Finance dept & Exchange house.
- Ensure all petty vouchers are properly coded and forwarded to finance.
- Maintain and update information on office assets like forklift, truck, building, office equipment/s. Renewal of land lease, Port operator License, Trade license, Post box, Port passes to be actioned as appropriate. Maintain a clean and orderly office environment.
- Monitoring inventory, office stock and ordering supplies as necessary.

**Knowledge, Skills, and Abilities**
- Competent user of the Microsoft Office suite including Outlook, Excel, and Word.
- Being able to communicate in writing clearly and concisely.
- Balance multiple tasks, changing priorities & operate within a deadline-oriented environment.
- Good interpersonal relationship in managing people/sub-ordinates, planning, organizing
- Proven skills in administrative and numerate skills, able to use initiative to solve day-to-day problems in a professional and methodical manner
- Strong analytical and problem-solving ability
- Possess strong time management and organizational skills
- Communication and building rapport with all kinds of people
- Authentic (doing the right thing even when no one is looking)
- Have a global perspective and be progressive thinking

**Education/Experience**:

- 1-2 years of administrative experience would be required
- Shipping and maritime industry exposure would be an advantage.
- Available to work in Fujairah or Dubai location.
- A relevant academic certificate shall be appreciated

**Why Inchcape Shipping Services?**

We believe in building a diverse and high performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

**_ Global Perspective_** - we connect the world and see the bigger picture.

**_ The Power of People_**_ -_ we rely on the strength of local agent knowledge and relationships.

**_ Progress_**_ _- we adopt new thinking and push for positive change in our industry.

**In return, we will offer you**:
A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

- A place to grow your career - We’ll help you set big goals and exceed them.
- Competitive salary package and performance-based bonus scheme
- Premium medical health insurance coverage
- Work with talented, committed, and supportive teammates.
- Value Award celebration events

Plus, much more

Inchcape Shipping Services is looking for people who are willing to think about the future...and think big. We're looking for people who are ready to

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