Personal Assistant

2 weeks ago


Dubai, United Arab Emirates Blue Hat HR Services Full time

**Job Description of Personal Assistant - Portuguese Speaker**

**Job Brief**:
Are you an experienced **Personal Assistant**, who can ensure the smooth operation of an executive office through meticulous organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously, including planning events, overseeing office maintenance, managing administrative tasks, and running errands?

Also, if you are a native **Portuguese** speaker who is fluent in **English**, then you are the one we are looking for

**Note that** this role requires a high level of discretion and professionalism as you will handle confidential information and serve as a primary point of contact.

**Key Responsibilities**:

- **Scheduling and Calendar Management**: Efficiently maintain and coordinate the CEO’s professional and personal calendar, ensuring seamless scheduling of meetings, appointments, and family engagements. Anticipate and resolve scheduling conflicts, and provide timely reminders.
- **Event Planning and Coordination**: Lead the planning and execution of both corporate and personal events, including family holidays. Manage all aspects from venue selection to coordinating with vendors, ensuring events are memorable and aligned with our standards.
- **Appointment Management and Administrative Duties**: Serve as the liaison for service providers, manage household bills, and maintain crucial databases. Support the CEO with administrative tasks, including document preparation and managing financial records. Oversee office operations, ensuring a productive and organized environment.
- **Errands and Task Management**: Handle personal and professional errands with a high degree of efficiency and attention to detail. Ensure the CEO’s day-to-day requirements are met promptly and accurately.

**Required Qualification / Experience / Skills**:

- **Bachelor's degree** preferred, with at least 5 years of experience in an executive or personal assistant role.
- Exceptional communication skills, both verbal and written, with a meticulous eye for detail.
- Advanced proficiency in **Microsoft Office **Suite and familiarity with CRM systems.
- Strong organizational, time management, and problem-solving skills.
- Proven ability to work in a fast-paced environment, anticipating the needs of the CEO.
- Demonstrated discretion and professionalism in handling **confidential information**.
- Experience in a corporate or executive office is highly desirable.

**Job Location**: Dubai

**Type of Employment**: Permanent / Full time

**Salary**: Competitive salary depending on the experience

**What you can expect from the employer**:

- Paid annual vacation.
- Health insurance.
- Opportunities for career growth.
- Dynamic and supportive work environment.

Application Question(s):

- How many years of experience do you have as a Personal Assistant?
- Do you possess fluency in English and extremely strong verbal and written communication skills?
- Are you native speaker of Portuguese ?



  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. Responsibilities...


  • Dubai, Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO's working life and communication.Responsibilities &...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO place. Responsibilities...

  • Personal Assistant

    1 week ago


    Dubai, Dubai, United Arab Emirates Sycamore Real Estate Full time

    Personal Assistant Job SummaryLocationDubai, AE (Open to Travel)Personal Assistant Responsibilities Proven ability to manage a flexible schedule Always available, mobile, and open to travel Exemplary planning and time management skills Outstanding verbal and written communications skills Ability to interact with high profile clients and executivesPersonal...

  • Personal Assistant

    4 weeks ago


    Dubai, United Arab Emirates SEA GATE COMMERCIAL BROKER Full time

    We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when...

  • Personal Assistant

    2 months ago


    Dubai, United Arab Emirates Enjazat Full time

    A personal assistant (PA) provides administrative and organizational support to individuals, typically executives or high-level professionals, helping them manage their daily tasks efficiently. Personal assistants act as a primary point of contact and liaison between their employer and other stakeholders, ensuring smooth communication and coordination of...

  • Personal Assistant

    5 days ago


    Dubai, United Arab Emirates Nails LAB Full time

    Female personal assistant with valid UAE driving license required. Nails LAB Salons, a beauty salon chain, is seeking a highly organized and reliable Female Personal Assistant to support the Managing Director in various administrative tasks. As we expand our operations with a new branch, the assistant will play a crucial role in ensuring the smooth...

  • Personal Assistant

    2 months ago


    Dubai, United Arab Emirates Hireget Full time

    **Responsibilities**: - Manage the executive’s schedule, including appointments, meetings, and travel arrangements. - Organize and prepare documents, presentations, and reports as needed. - Assist with personal tasks, such as running errands or managing personal schedules. - Maintain confidentiality and discretion in handling sensitive...

  • Personal Assistant

    4 weeks ago


    Dubai, United Arab Emirates Al Fares International Tents Full time

    **JOB TITLE: PERSONAL ASSITANT** A personal assistant is a professional who specializes in providing support and assistance in organizing and managing the daily life of a specific individual. Their primary tasks typically include: 1. **Organizing personal schedules**:Arranging personal appointments, visits and social events. 3. **Shopping and household...

  • Personal Assistant

    3 weeks ago


    Dubai, United Arab Emirates Likuid Ventures Full time

    **Responsibilities**: - Screening telephone calls, taking messages and responding to queries. - Arranging domestic and international flights, transportation, and accommodation for C-level executives. - Managing CEOs' personal and business diaries. - Coordinating meetings, conference calls, and interviews. - Preparing for board meetings, which includes...

  • Personal Assistant

    2 weeks ago


    Dubai, United Arab Emirates Halian International Full time

    **Our client**: Our client are currently recruiting for empathetic and proactive Personal Assistant to provide dedicated support to the senior members of the team. This role goes beyond traditional administrative tasks and requires a personal touch to ensure the well-being and smooth functioning of their personal lives. **Your Responsibilities**: -...

  • Personal Assistant

    2 months ago


    Dubai, United Arab Emirates Marc Kirsten GmbH Full time

    **Introducing the Marc Kirsten Group**: Where Vision Meets Success! Welcome to the Marc Kirsten Group, a dynamic and innovative company dedicated to transforming dreams into reality. With a strong global presence and a commitment to excellence. Our passion for pushing boundaries and achieving greatness sets us apart, and we are thrilled to invite you to...

  • Personal Assistant

    2 weeks ago


    Dubai, United Arab Emirates Halian International Full time

    As the Personal Assistant to the Owner and CEO of a leading MEP distribution company, you will provide comprehensive support to manage the CEO's personal affairs and ensure their personal life runs smoothly. You will handle a wide range of tasks related to the CEO's personal schedule, lifestyle, and well-being, allowing them to focus on their professional...

  • Personal Assistant

    3 weeks ago


    Dubai, United Arab Emirates tee. h commercial broker Full time

    Job Offer: Personal Assistant position Company: M A T H Commercial broker We are currently looking for a skilled and dedicated Personal Assistant to join my team. As a personal assistant, you will be my right-hand **Responsibilities**: Manage my calendars, including scheduling meetings and appointments, Assist in preparing and editing documents, reports,...

  • Personal Assistant

    3 weeks ago


    Dubai, United Arab Emirates tee. h commercial broker Full time

    Job Offer: Personal Assistant position Company: M A T H Commercial broker We are currently looking for a skilled and dedicated Personal Assistant to join my team. As a personal assistant, you will be my right-hand **Responsibilities**: Manage my calendars, including scheduling meetings and appointments, Assist in preparing and editing documents, reports,...

  • Personal Assistant

    2 months ago


    Dubai, United Arab Emirates Lion Crown Group Full time

    Our Company is looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties...

  • Personal Assistant

    2 months ago


    Dubai, United Arab Emirates Lion Crown Group Full time

    Our Company is looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties...

  • Personal Assistant

    6 days ago


    Dubai, United Arab Emirates NAFFCO Full time

    Personal Assistant in Dubai - United Arab Emirates (UAE) **Experience**: 2 - 5 yrs. | Opening: 1 **Education**: Any Graduation **Nationality**: Any Nationality **Industry Type**: Textiles Clothing / Apparels / Fashion / Accessories **Salary**: AED 3,500 - 4,000 ($946 - $1,081) **Other Benefits**: Medical Insurance, Paid Leaves, Visa **Functional Area**:...

  • Personal Assistant

    4 days ago


    Dubai, United Arab Emirates Retail Company Brusnika Full time

    Are you a dynamic, organized individual with a passion for providing top-notch support? We're on the lookout for a talented Personal Assistant to join our team at our company! **Position: Personal Assistant** **Location: Al Quoz, Dubai** **Language Requirement: Fluent in Russian** **About Us**: At our company, we pride ourselves on delivering exceptional...