Administrator Fleet Management

5 months ago


Dubai, United Arab Emirates K4 Technical Services Full time

of _**Duties and Responsibilities**:_

**Fleet Management**:

- Plan and oversee transportation activities for management, employees, and visitors, maintaining a well-managed vehicle fleet, ensuring high customer service levels, timely arrangements, and satisfaction while adhering to Company Vehicle Policies.
- Oversee a fleet of 43 Light Vehicles managing daily and round-the-clock services independently.
- Monitor the Transport budget in line.
- Process all contract transport requests, manage related invoices, and generate reports and summaries.
- Manage government rules and regulations related to transportation, ensuring 24/7 availability.
- Ensure resolution of outstanding traffic violation fines, insurance coverage, and traffic police report issues with Contractors.
- Facilitate the delivery of replacement vehicles for servicing and handle the monitoring system for pool vehicles.
- Coordinate with Traffic and Government Relations departments for vehicle registration and security passes.
- Oversee issuance of road toll cards, parking permits, and assist employees with Traffic affairs.
- Prepare periodic status of weekly fuel reports for transportation and traffic activities.
- Arrange transport for Company functions and VIP events across various site locations.
- Ensure all vehicles and drivers maintain compliance with UAE driving laws and safety standards.
- To ensure timely movement of required cars to various locations, with increased allocation of vehicles.
- Record vehicle allocations, monitor servicing, and facilitate cost back charging to respective Departments.
- Record vehicle allocations, monitor servicing, and facilitate cost back charging to respective Departments.
- Review the yearly status of company vehicles, considering business, budget, and safety requirements.

**Administrator Responsibilities**:

- To review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day-to-day operation of the department.
- This role is typically focused on the update and maintenance of administration databases and/or systems.
- Interaction with contacts within other departments is routine and usually uncomplicated.
- Assist in preparing and editing presentations, reports, and other documents as needed. Maintain accurate records, files, and databases.

**Qualifications**:

- Holder of a Bachelor’s Degree or its equivalent, with expertise in Transport Administration.
- UAE Drivng License(Prefferd)
- **Over 2 years’ of experience working in a similar role - Car Rental industry is a plus.**:

- Possesses knowledge of transportation regulations and is adept at effective communication with drivers, operators, personnel, and other stakeholders.

**Salary**: AED3,500.00 - AED4,500.00 per month

**Experience**:

- rental car services as a Fleet Coordinator in UAE: 2 years (required)
- Admin&Fleet Management: 2 years (preferred)

License/Certification:

- UAE Driving License (required)

**Location**:

- Dubai (required)


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