Advancement Officer

2 weeks ago

Ajman, United Arab Emirates Restore Talent Solutions Full time

JOB DESCRIPTION:

  • This position will be directly reporting to the Executive Director Office of Advancement and Alumni Affairs.
  • Coordinates oversees and/or performs a wide variety of support activities secretarial services and confidential assignments for the office or college.


KEY RESULTS/ACCOUNTABILITIES EXPECTED FROM THE ROLE:
  • Serves as the primary point of contact for the Executive Director with other offices deans faculty members and students; by responding to inquiries and satisfying all their needs.
  • Provides staff and office support for the office/college which includes screening and handling telephone communications greeting and directing visitors and dealing with administrative issues and inquiries as they arise.
  • Maintaining the office calendar and scheduling appointments.
  • Organizes and facilitates meetings and special events; schedules and coordinates dates and times venues attendance agendas and facilities; takes minutes and provides administrative support and followup on matters arising from meetings.
  • Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office.
  • Coordinates and oversees the daytoday management of supplies and equipment for the office.
  • Assists in the scheduling and coordination of the managers appointments and travel arrangements.
  • Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
  • Drafts letters announcements memos circulars and emails and communicates with all internal and external parties as needed.
  • Performs miscellaneous jobrelated duties as assigned.
  • Manages the office s budget and spending requirements and follows up on necessary financial transactions of the Office.
  • Supervises all clerical duties of the Office by maintaining organized and easily accessible digital and paperbased resources retrieving important.
  • Files ensuring accurate and timely flow of documents and reviewing and arranging those which need the Executive Director s signature.
  • Ensures that the deadlines of all requirements tasks duties and projects are always met by following up with all related parties.
  • Maintains regular contact with AU s internal and external parties by communicating the Executive Director s instructions requirements and decisions and briefing him on important issues of interest and feedback.
  • Enhances professional growth and development through participation in educational programs current literature inservice meetings and workshops.


PREFFERED QUALIFICATIONS AND CHARACTERISTICS:
  • Bachelors degree in a related field such as business administration public administration or communication.
  • With 35 years of experience that is directly related to the duties and responsibilities specified.
  • Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
  • Ability to create compose and edit correspondence and other written materials.
  • Ability to coordinate and organize meetings and/or special events.
  • Excellent customer service skills.
  • Excellent communication skills spoken and written.
  • Knowledge of planning and scheduling techniques.
  • Ability to provide guidance to staff members in other offices.
  • Knowledge of fundraising and development principles and practices.
  • Familiarity with alumni relations and engagement strategies.


ADDITIONAL NOTES:


Working Conditions
  • Work is normally performed in a typical interior work environment which does not subject the employee to any unpleasant elements.
  • The position may entail work after duty hours on weekends holidays and in emergency (i.e. may be subject to oncall responsibilities).

Other Benefits

  • Health Insurance for the employee spouse and up to 3 children.
  • Education Allowance.


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