Advancement Officer

3 months ago


Ajman, United Arab Emirates Restore Talent Solutions Full time

JOBDESCRIPTION:

  • Thisposition will be directly reporting to the Executive DirectorOffice of Advancement and AlumniAffairs.
  • Coordinatesoversees and/or performs a wide variety of support activitiessecretarial services and confidential assignments for the office orcollege.


KEYRESULTS/ACCOUNTABILITIES EXPECTED FROM THEROLE:
  • Servesas the primary point of contact for the Executive Director withother offices deans faculty members and students; by responding toinquiries and satisfying all theirneeds.
  • Providesstaff and office support for the office/college which includesscreening and handling telephone communications greeting anddirecting visitors and dealing with administrative issues andinquiries as theyarise.
  • Maintainingthe office calendar and schedulingappointments.
  • Organizesand facilitates meetings and special events; schedules andcoordinates dates and times venues attendance agendas andfacilities; takes minutes and provides administrative support andfollowup on matters arising frommeetings.
  • Gathersenters and/or updates data to maintain departmental records anddatabases as appropriate; establishes and maintains files andrecords for theoffice.
  • Coordinatesand oversees the daytoday management of supplies and equipment fortheoffice.
  • Assistsin the scheduling and coordination of the managers appointments andtravelarrangements.
  • Guidesand oversees the work of newly appointed junior staff and/ortrainee students when engaged in related supportactivities.
  • Draftsletters announcements memos circulars and emails and communicateswith all internal and external parties asneeded.
  • Performsmiscellaneous jobrelated duties asassigned.
  • Managesthe office s budget and spending requirements and follows up onnecessary financial transactions of theOffice.
  • Supervisesall clerical duties of the Office by maintaining organized andeasily accessible digital and paperbased resources retrievingimportant.
  • Filesensuring accurate and timely flow of documents and reviewing andarranging those which need the Executive Director ssignature.
  • Ensuresthat the deadlines of all requirements tasks duties and projectsare always met by following up with all relatedparties.
  • Maintainsregular contact with AU s internal and external parties bycommunicating the Executive Director s instructions requirementsand decisions and briefing him on important issues of interest andfeedback.
  • Enhancesprofessional growth and development through participation ineducational programs current literature inservice meetings andworkshops.


PREFFEREDQUALIFICATIONS ANDCHARACTERISTICS:
  • Bachelorsdegree in a related field such as business administration publicadministration or communication.
  • With35 years of experience that is directly related to the duties andresponsibilitiesspecified.
  • Stronginterpersonal and communication skills and the ability to workeffectively with staff from a diversecommunity.
  • Abilityto create compose and edit correspondence and other writtenmaterials.
  • Abilityto coordinate and organize meetings and/or specialevents.
  • Excellentcustomer serviceskills.
  • Excellentcommunication skills spoken andwritten.
  • Knowledgeof planning and schedulingtechniques.
  • Abilityto provide guidance to staff members in otheroffices.
  • Knowledgeof fundraising and development principles andpractices.
  • Familiaritywith alumni relations and engagementstrategies.


ADDITIONALNOTES:


WorkingConditions
  • Workis normally performed in a typical interior work environment whichdoes not subject the employee to any unpleasant elements.
  • Theposition may entail work after duty hours on weekends holidays andin emergency (i.e. may be subject to oncallresponsibilities).

OtherBenefits

  • HealthInsurance for the employee spouse and up to 3children.
  • EducationAllowance.



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