Executive Legal Secretary
7 days ago
We are seeking an experienced legal secretary to provide general secretarial support to the Lawyer including:
- Assist in incorporations. Proactively manage the incorporation process;
- Prepare first drafts of resolutions and constitutional documents;
- Prepare statutory filings and declarations;
- Liaise with foreign office secretaries to arrange filings, and liaising with registered office services providers ("RO Provider") and the compliance team to ensure client due diligence have been received;
- Assist responsible lawyers in general corporate work;
- Draft corporate documents, including application for shares, share transfer form, consent to act and resignation letter;
- Conduct company and court searches;
- Prepare first draft of director and shareholder resolutions;
- Arrange certification, notarization and legalization of documents and fee quotes;
- Liaise with RO Provider to ensure that the relevant register has been accurately updated;
- Assist responsible lawyers in investment funds work;
- Prepare first drafts of offering documents;
- Assist in fund registrations/de-registrations;
- Prepare first draft of the launch resolutions and constitutional documents;
- Attend to required filings;
- Prepare fee estimates for legalizations;
- Alert the lawyer to any pertinent issues arising;
- Creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents.
High level of proficiency in Microsoft Office applications.
- Ability to use legal precedents and billing systems;
- A preference will be given to those candidates holding a recognized legal secretarial qualification from a recognized university or college and/or minimum of 3 - 5 years' legal experience or an equivalent combination of education and relevant experience;
- Strong analytical skills;
- Ability to work independently and as a team member;
- Tact and diplomacy to deal with confidential matters;
- Manage a complex and demanding workload with tight deadlines and prioritize tasks and projects to meet work standards and personal performance targets;
- Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence;
- Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements;
- Work in a flexible manner and respond to changing circumstances and emergency situations;
- Ability and willingness to occasionally work overtime when requested.
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