Arabic Legal Secretary
4 days ago
Our client is looking for an Arabic speaking Legal Secretary to join their law firm.
Responsibilities will include:
- Create and amend documents, correspondence and emails, using audio dictation and manuscripts to a high degree of accuracy within tight deadlines.
- Prepare and format documents in house style.
- Use electronic track changes for document comparison and composite software.
- Be familiar with a multitude of different legal documents with the ability to perform a basic review.
- Provide support to colleagues regarding standard form documents.
- Provide comprehensive support to all members of Group Legal including administrative liaison with external advisors.
- Be proficient in the use of Word, Excel, Visio, Outlook and PowerPoint and other standard applications.
- Maintain and update precedent system, legal services resource library and e-library of standard forms and templates.
- Maintain complex Group Legal filing systems and control records for legal documentation used, created and reviewed by Group Legal.
- Handle confidential material and ensure the code of confidentiality is kept at all times whilst maintaining professional office etiquette and discretion.
- Handle incoming correspondence for the Executive Director- Legal (including e-mails, faxes and post) and deal with them as appropriate.
- Assist in the organisation of meetings and conferences.
- Answer the telephone in a polite, courteous and professional manner.
- Perform other duties that the Executive Director- Legal and/or management may from time to time reasonably require.
Minimum Requirements:
- Be educated to a minimum A-level (or equivalent) standard of education.
- Possess formal secretarial qualifications.
- Have a minimum of five years' senior secretarial/administrational experience in an international law firm or in-house legal department of a multi-national company.
- Be familiar with and able to uphold confidentiality requirements.
- Have excellent written and spoken English with strong communication skills.
- Demonstrate acute attention to detail.
- Have excellent IT skills (Word, Excel, Visio, PowerPoint and Outlook) and a minimum typing speed of 60 wpm and be able to undertake audio dictation.
- Have problem solving ability.
- Have the ability to identify areas of improvement and act on them.
- Have an excellent telephone manner.
- Have confidence, enthusiasm, energy and a proactive flexible approach to work tasks.
- Be able to take initiative to get jobs done autonomously, but know when to ask for assistance or clarification.
- Be highly professional and a strong internal-client focus with an ability to work closely with others as a team member.
- Have the ability to organise, prioritise and multi-task workloads whilst maintaining a flexible approach.
- Have the ability to build relationships with a diverse range of people.
Salary: AED17-19,000 depending on experience.
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