Office Administrator

7 days ago


Dubai, Dubai, United Arab Emirates BSS Trading LLC Full time

BSS is a leading broadcast and professional AV solutions provider, specializing in system integration, distribution, and technical services across the Middle East and Africa. We are looking for a highly organized and proactive Office Administrator to join our team in Dubai.

Key Responsibilities
  • Assist in organizing company events, meetings, and training sessions to foster team collaboration and engagement.
  • Oversee office supplies inventory, placing orders and managing vendor relationships to ensure cost-effective procurement.
  • Prepare and distribute internal communications, meeting minutes, and reports to keep all team members informed.
  • Coordinate travel arrangements, including itineraries, accommodations, and transportation for staff members as needed.
  • Implement and optimize office protocols and procedures to enhance productivity and streamline operations.
  • Support HR functions by onboarding new employees, maintaining personnel records, and managing employee benefits documentation.
  • Assist in budgeting and expense tracking, ensuring financial records are accurate and up-to-date for financial reporting.
  • Maintain an organized filing system for both physical and digital documents to facilitate easy access and retrieval.
  • Serve as the primary point of contact for internal and external communications, handling inquiries with professionalism and clarity.
  • Manage day-to-day office operations by coordinating schedules, meetings, and appointments to ensure smooth workflow.
  • Handle administrative tasks, including document preparation, correspondence, and filing.
  • Coordinate meetings, travel arrangements, and schedules for management.
  • Assist with procurement, inventory management, and supplier coordination.
  • Liaise with external vendors, service providers, and building management.
  • Ensure compliance with local regulations and company procedures.
Desired Candidate Profile
  • A proactive and adaptable mindset to quickly address changing priorities and unexpected challenges.
  • Excellent verbal and written communication skills, ensuring clarity and professionalism in all interactions.
  • Familiarity with basic accounting principles to assist in budgeting and financial tracking tasks.
  • Strong organizational skills with the ability to multitask and prioritize assignments effectively under tight deadlines.
  • Proficiency in office software (e.g., MS Office Suite, Google Workspace) to efficiently manage documents and presentations.
  • Minimum of 2 years of experience in an administrative role, preferably within a fast-paced corporate environment.
  • Bachelor's degree in Business Administration or a related field is preferred to provide a solid foundation in office management.
  • Proven experience in office administration or executive assistant roles.
  • Fluency in English and Arabic is required; French is a bonus.
  • UAE experience preferred; knowledge of local business regulations is a plus.
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