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Admin Assistant Legal Department

1 month ago

Dubai, Dubai, United Arab Emirates Reap HR Consultancy Full time

We are seeking a highly organizedand detailoriented Administrative Assistant tosupport the Legal Department in a fastpaced realestate environment. The ideal candidate will play a crucial role inproviding administrative support for legal matters related toproperty transactions lease agreements litigation and compliance.This is an excellent opportunity to gain valuable experience inboth the legal and real estatesectors.

1.General AdministrativeSupport:
  • Provideadministrative support to the legal team including schedulingmeetings maintaining calendars and managing officecorrespondence.
  • Organize andmaintain legal files both physical and electronic ensuring alldocuments are properly filed and easy toretrieve.
  • Draft and proofreadroutine legal documents correspondence and contracts (e.g. realestate agreements leasesamendments).
  • Assist in organizingand preparing materials for meetings hearings andnegotiations.
  • Handle the preparationand processing of various legal documents including contracts andagreements related to real estatetransactions.
2.Document Management &Compliance:
  • Assistin the preparation and review of legal documents including purchaseagreements leases title documents and closingpaperwork.
  • Ensure all contracts andlegal documents comply with company policies and legal regulationswith a focus on real estatelaws.
  • Manage document storageretention and destruction in accordance with legal and companyrequirements.
  • Assist withmaintaining and updating records related to real estatetransactions property titles andcontracts.
3.Real Estate TransactionSupport:
  • Coordinatelogistics for real estate transactions including the organizationof property documents and liaising with external parties (e.g.agents brokers vendors titlecompanies).
  • Provide support duringproperty acquisitions sales leasing and othertransactions.
  • Assist with duediligence processes including reviewing documents related toproperty ownership zoning and regulatorycompliance.
4.Communication andCorrespondence:
  • Serveas the point of contact between the legal department and externalparties including clients contractors and legalfirms.
  • Draft and managecorrespondence including emails and letters ensuring prompt andprofessional communication.
  • Managelegal department mail scanning and electronic documentdistribution.
5.Research andReporting:
  • Conductlegal research related to real estate laws regulations and industrytrends as needed by the legalteam.
  • Assist in the preparation oflegal summaries reports and presentations for internal and externalstakeholders.
6.Billing and BudgetingSupport:
  • Trackand organize legal invoices expenses and budgets related to realestate transactions and legalmatters.
  • Coordinate with the financedepartment to ensure that invoices are processed in a timelymanner.
Qualifications:
EducationandExperience:
  • Bachelors degree in Business Administration Legal Studies or arelated field(preferred).
  • Previousexperience as an administrative assistant legal assistantor paralegal (ideally within a real estate or corporate legalenvironment) is highlypreferred.
  • Familiarity withreal estate laws and propertytransactions is aplus.
Skills:
  • Strongorganizational skills and attention to detailwith the ability to manage multiple tasks and prioritieseffectively.
  • Excellentwritten and verbal communicationskills.
  • Proficient inMicrosoft Office Suite (Word Excel PowerPointOutlook) and legal document managementsystems.
  • Ability tomaintain confidentiality and handle sensitive legalinformation with discretion.
  • Strongtimemanagement skills and the ability to work independently as wellas part of a team.
  • Familiarity withreal estate contracts leasesand regulatory requirements is anasset.
PersonalAttributes:
  • Strongwork ethic and proactiveattitude.
  • Ability to handle pressureand meet deadlines.
  • Professionaldemeanour with excellent interpersonalskills.
  • High level of discretion andintegrity.
WorkingConditions:
  • Fulltimeposition with standard officehours.
  • Some travel or occasionalovertime may be required based on projectdeadlines.


Benefits Salary:AED6000
Visa: provided by thecompany
Medical Insurance:provided by the company
lifeinsurance

Qualifications: High school diploma or equivalent, along with apolished and educated demeanour, and excellent Englishcommunication skills. Experience: Previous experience in a gallery,hospitality, or customer service setting (face to face) is a plus.1-3 years experience in food and beverage service is preferred.Attention to detail and a commitment to cleanliness andorganization. Ability to work independently and collaborativelywithin a team. Flexibility to work evenings and weekends as neededfor events Skills: Strong communication and interpersonal skills.Presentable and decent English.