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Office Administrator

4 weeks ago

Dubai, Dubai, United Arab Emirates Al Mujassam Architects and Engineers Full time

Al Mujassam Architect and Engineer is aninnovative startup consultancy specializing in architecture andengineering. As a new company we thrive on a startup mentality andare seeking team members who are flexible driven and ready tocontribute to our success story.

We are lookingfor a highly organized and detailoriented OfficeAdministrator to join our dynamic team. This role iscritical in ensuring our offices smooth and efficientoperation.

Tasks

Your roleinvolves aspects of Team Support Document Control Accounting ITSupport. Expertise in all these areas isNOT mandatory though a plus. You willreceive TRAINING and support. Howeverwillingness to perform these tasks and demonstrate aptitude is amust.

***OfficeAdministration and TeamSupport***

Perform allassociated daytoday administration duties.

Keepthe office tidy and clean.

Ensure stationery andrequired supplies (e.g. water tissues) areavailable.

Follow up on and complete anyinternal maintenance issues.

Coordinate meetingsappointments and travel arrangements with clients andvendors.

Track and monitor attendance and travelfor staff.

Assist in preparing contracts andagreements as needed.

Take site photos whenrequired.

Visit clients and agencies outside theoffice to complete tasks.

Follow up with our PROon MOHRE residency immigration and otherprocesses.

Maintain an organized inventory ofassets.

***Financial andAccounting Tasks***

Keep accounts updated.

Track expenses andmaintain financial records.

Prepare VAT filingsand accounting documents.

Generateinvoices.

Follow up on outstandingpayments.

Maintain a systematic record ofinvoices and receipts.

Prepare simple financialreports asrequired.

***ITSupport***

Providebasic IT support to resolve office equipment and softwareissues.

Set up computer desks and ensure systemsare functional.

Coordinate with external ITvendors for more complex technicalissues.

***OnlinePlatform Management***

Manage and update information on various onlineplatforms.

Register the company on variousplatforms and submit required forms anddocuments.

***DocumentControl***

Arrangefiles on the computer and server.

Arrangephysical files.

Perform document control forcorrespondences with clients contractors agencies and thirdparties.

Maintain organized records and ensureeasy access to necessary documents.

Prepare andprocess forms for project registration and otherrequirements.

Translate technical contracts anddocuments.

Ensure all our official papers areupdated (example Trading license Ejari)

***CRM and LeadManagement***

Contactclients and follow up with prospects.

Performnecessary followups on WhatsApp Telegram andemail.

Coordinate and maintain records of clientinteractions and updates.

Manage a CRMsystem.

***AdditionalDuties***

Be flexibleand carry out additional tasks as reasonablyrequired.

Requirements

MustQualifications

  • Minimum2 years of experience in a similar role preferably in a contractorconsultancy or related industry.
  • Bachelorsdegree in any field
  • Strong multitasking andorganizational skills with an aptitude forflexibility.
  • Proficiency in MicrosoftOffice.

OptionalQualifications (Affects theSalary)

Having one or more of thefollowing qualifications makes the candidate moredesirable:

  • AccountingBackground
  • IT or Computer ScienceBackground.
  • Web design and graphic designexperience.
  • Document ControlExperience
  • Business management(MBA)
  • Worked with construction relatedcompany.
Benefits

**Salary:**AED 3500 AED 5000 (depending on experience degrees andbackground)

**Company:** Al Mujassam Architectand Engineer

**Location:** DubaiUAE

**Benefits:** All as per UAE laborlaw

InterviewProcess

  • Includesevaluation tests.
  • Two interviews: one via Zoomand one facetoface.

Join Al MujassamArchitect and Engineer where your role matters and yourcontributions directly impact our journey toward success. Apply nowand be part of our growing story

Key Skills
Office ManagerExperience,Microsoft Office,Data Entry,Microsoft Outlook,MicrosoftWord,QuickBooks,Office Experience,MicrosoftExcel,Filing,Administrative Experience,Microsoft OutlookCalendar,Bookkeeping
Employment Type: Full Time
Vacancy: 1
Monthly Salary Salary: USD 950 -1360