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Administrative Assistant

3 months ago

Dubai, Dubai, United Arab Emirates The Cigna Group Full time
The job profile for this position is Administrative Assistant Senior Representative, which is a Band 2 Professional Career Track Role.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply

Our people make all the difference in our success.

Role Summary:

We are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our executive team, ensuring the smooth running of the office, and supporting the company's operations. The ideal candidate will have excellent communication skills, a problem-solving attitude, and the ability to multitask in a fast-paced environment.

Responsibilities:

  • Coordinate and manage the executive's calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, reports, and presentations for executive meetings and business engagements.
  • Co-ordinate and manage department leadership meetings, including taking of minutes and follow up of activities.
  • Manage document sign offs through official signatory process.
  • Collaborate with other Executive Assistants to optimise efficiency of operational processes.
  • Develop and implement office policies and procedures to improve operational efficiency.
  • Maintain a safe and secure working environment by ensuring compliance with health and safety standards.
  • Handle confidential information in a professional and discreet manner.
  • Prepare and review expense reports.
  • Manages team events.
  • Routinely perform a wide variety of support duties.

Competencies:

  • Strong organizational and multitasking skills, with attention to detail.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office suite and other relevant software applications.
  • Experience of design and development of Microsoft PowerPoint slides.
  • Ability to prioritize and manage time effectively, even under pressure.
  • Strong problem-solving and decision-making abilities.
  • Appetite to learn and develop knowledge and skills.
  • Collaborative team player capable of cultivating productive working relationships across different environment.

Education and Experiences:

  • Proven experience as an Executive Assistant, preferably in a fast-paced corporate environment.
  • Proficiency in Business English – written and spoken.
  • Microsoft Office qualifications.
  • Office based role.

Please note that you must meet our posting guidelines to be eligible for consideration. Policy can be reviewed at this link.