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Site Administrative Assistant

4 weeks ago

Dubai, Dubai, United Arab Emirates Voli_Agency _LTD Full time

Job Summary

Voli_Agency _LTD is seeking an experienced Site Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our project managers, ensuring the smooth operation of our office.

Key Responsibilities

  • Screen phone calls, visitors, and correspondence, directing them appropriately.
  • Compose and distribute complex correspondence using standard software applications.
  • Maintain awareness of key priorities and commitments for project managers.
  • Coordinate requests from clients, managers, and staff, determining action on important matters.
  • Maintain files and assist with procedures, including document management and site audits.
  • Handle incoming and outgoing mail, ensuring accuracy and proper format.
  • Coordinate travel arrangements and prepare itineraries and expense reports.
  • Arrange meetings, facilities, and catering, preparing agendas and minutes.
  • Develop and implement office procedures and filing systems.
  • Perform other administrative duties as assigned, including IT equipment deployment and facility coordination.

Qualifications

  • Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.
  • Excellent written and verbal communication skills.
  • Ability to multitask and meet deadlines.
  • Valid driver's license.
  • Willingness to work overtime with short notice.

Additional Qualifications

  • Experience with Electronic Content Management Systems.
  • Previous Bechtel experience in administrative roles.
  • Familiarity with construction jobsite environments.
  • Strong organizational and leadership skills.