Executive Assistant to The CEO

1 week ago


Dubai, Dubai, United Arab Emirates Dream come true IT Full time

We are looking to hire
Executive Assistant (Female) to the CEO (Spanish speaking) with minimum 3 years of experience into similar background.


Responsibilities:

  • To act as a first point of contact dealing with correspondence and phone calls
  • To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • Plan and organize travel and accommodation when required.
  • To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
  • To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes, and following up on actions points.

Requirements:

  • Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.
  • Experience of managing and planning projects, conferences, and events.
  • Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely.
  • Ability to draft routine correspondence and reports.
  • Ability to maintain accuracy and attention to detail.
  • Good negotiation skills.
  • Excellent interpersonal and communication skills including diplomacy.
  • Excellent time management skills with the ability to manage multiple priorities and deadlines.
  • Excellent knowledge of Microsoft Office

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

Microsoft Office: 2 years (preferred)

License/Certification:

  • Professional In Human Resources (preferred)


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