Executive Assistant to CEO Office

1 week ago


Dubai, Dubai, United Arab Emirates Porsche Middle East Full time
If you make hearts beat faster, your own has to be in the right place.

Executive Assistant to CEO Office:

-
Code number:J

-
Entry level:Professionals

-
Location:Dubai

-
Organization:Porsche Middle East

**Tasks

TasksTasks***
Introduction to the role
As our business continues to thrive and expand, we are actively seeking a dynamic and resourceful Executive Assistant to provide comprehensive support
to the CEO Office at Porsche Middle East and Africa FZE. Proficient in efficiently managing executive priorities, adeptly facilitating communication, and
ensuring seamless operations within the fast-paced automotive environment.

Responsibilities:

CEO Office Administration Support:

  • Support the CEO on organizational and administrative tasks.
  • General office management of CEO as primary point of contact for internal and external stakeholders.
  • Maintain CEOs calendar, prioritize inquiries and ensure smooth daily planning.
  • Coordinate CEOs travels and corresponding expenses.
  • Communicate relevant CEO topics with Porsche AG stakeholders.
  • Monitor tasks delegated by the CEO and ensure that completed work is achieved within the agreed deadlines.
  • Support CEO Office with procurement processes and vendor selection.
  • Administer CEO Office policies, directives and compliance reporting.
  • Organize and plan workshops, conferences and selected company events.
  • Support on business administrative processes such as target agreement/achievement.

CEO Office Project Support:

  • Support CEO Office Team on various operative and strategic projects across all functional business departments.
  • Support on organizing and executing board visits with agendas, presentations, minutes.
  • Organize and plan relevant company business meetings and townhall meetings.
  • Coordinate Porsche Networking Event with various business partners and stakeholders.
  • Support on adhoc requests for PowerPoint presentations.
**Qualifications

QualificationsQualifications***
Essential Criteria

  • Bachelor degree in Business Administration or other relevant education/training.
  • Strong communication (verbal/written), exceptional organization, high initiative, independent task prioritization, handling of confidential information with integrity, building trust with senior management, 'Can do' attitude, attention to detail, and appreciation of formality and structure.
  • Experience in CEO Office and/or Executive Assistant roles, focusing on corporate administration with automotive industry knowledge.
  • 5 years relevant experience.
  • High proficiency in MS Office programs.
  • High level of proficiency in English, German and/or Arabic is an advantage.
**How to apply?

How to apply?How to apply?*

  • Dubai, Dubai, United Arab Emirates Dr. Ing. h.c. F. Porsche AG Full time

    TasksIntroduction to the roleAs our business continues to thrive and expand, we are actively seeking a dynamic and resourceful Executive Assistant to provide comprehensive supportto the CEO Office at Porsche Middle East and Africa FZE. Proficient in efficiently managing executive priorities, adeptly facilitating communication, andensuring seamless operations...


  • Dubai, Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO's working life and communication.Responsibilities &...


  • Dubai, Dubai, United Arab Emirates ES Dubai Full time

    We are looking for an energetic EA to join our growing organization. As our EA you will assist our CEO to facilitating the efficient operation of the executive office. This role requires a high level of professionalism, discretion, organizational skills, and the ability to handle confidential information.Key Responsibilities:Calendar Management:Manage the...


  • Dubai, Dubai, United Arab Emirates AGRAM HR Full time

    We are looking for a responsible Executive Assistant to perform a variety of task and duties to provide support to the CEO and Senior Leaders, assisting in daily office needs, and managing our company's activities and processes.Key ResponsibilitiesWork closely with the CEO and provide complete organizational, administrative support serviceManage the CEO...


  • Dubai, Dubai, United Arab Emirates First Response Healthcare LLC Full time

    Job Title : Executive Assistant to CEODepartment : ManagementJoining : Immediate PreferredReporting to : CEOLocation : Dubai (UAE)ABOUT COMPANY:First Response Healthcare LLC (FRH) is a JCI-Accredited Home Healthcare Organization headquartered in Dubai, UAE. FRH is one of the fastest growing organizations and a leader in providing on-site healthcare services...


  • Dubai, Dubai, United Arab Emirates Chinese Palace Restaurant Group Full time

    The CEO Executive Assistant will provide high-level administrative support to the CEO's office, ensuring efficient operation, seamless communication and coordination. This role involves managing schedules, organizing meetings, handling confidential information, and liaising with internal and external stakeholders. The ideal candidate will possess exceptional...


  • Dubai, Dubai, United Arab Emirates Alpha Fixer Technical Services LLC Full time

    Responsibilities Provide sophisticated calendar management for CEO. Act as a liaison and provide support to the CEO. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable...


  • Dubai, Dubai, United Arab Emirates HYM Group LLC Full time

    Job description: Provide sophisticated calendar management for CEO. Act as a liaison and provide support to the CEO. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable...


  • Dubai, Dubai, United Arab Emirates Cartlow Full time

    We are seeking a highly skilled and organized Executive Assistant to provide administrative support to the CEO. You will be responsible for organizing and coordinating various activities, ensuring efficient workflow, and maintaining confidentiality.Responsibilities- Coordination: Responsible for scheduling & coordinating meetings with potential investors and...


  • Dubai, Dubai, United Arab Emirates THE CLOSET Full time

    Dubai, UAECEO officeFull timeExecutive personal assistant performs various administrative tasks and supports the CEO. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.Responsibilities; Managing diaries and organising meetings and appointments Organizing events and trainings Reminding...


  • Dubai, Dubai, United Arab Emirates Plum Jobs Full time

    Executive Assistant to CEOOur global client specializes in the manufacturing of garments for premium brands.We are recruiting a UAE experienced business manager who has expertise in project management and has been an executive assistant to CEOs.This role will require regular international travel.Role SummarySupport the CEO primarily and provide additional...


  • Dubai, Dubai, United Arab Emirates MediGrow Healthcare Marketing Full time

    About MediGrow :We are dedicated to helping doctors and healthcare professionals build their personal brands and grow their practices. Our goal is to empower healthcare providers to understand and implement effective marketing strategies that enhance their professional presence and patient engagement.Role DescriptionThis is a full-time on-site role for an...


  • Dubai, Dubai, United Arab Emirates Chinese Palace Restaurant Group Full time

    Executive AssistantKey Responsibilities:Administrative Support: Manage the CEO's calendar, schedule, and appointments, ensuring effective time utilization and prioritization of tasks. Handle travel arrangements including flight bookings, accommodations, and itineraries. Prepare and edit correspondence, communications, presentations, and other documents....


  • Dubai, Dubai, United Arab Emirates Plum Jobs Full time

    Our global client specializes in the manufacturing of garments for premium brands.We are recruiting a UAE experienced business manager who has expertise in project management and has been an executive assistant to CEOs.This role will require regular international travel.Role Summary Support the CEO primarily and provide additional support to executive team...


  • Dubai, Dubai, United Arab Emirates Avyanco Business Consultancy Full time

    Avyanco Business setup Consultancy is a leading business setup consultancy firm dedicated to providing expert guidance and support to businesses of all sizes. Our team of professionals offers comprehensive solutions to help businesses establish, grow, and succeed in a competitive market. We are seeking a proactive and organized Personal/Executive Assistant...


  • Dubai, Dubai, United Arab Emirates Hi Sandy Property & Leasing Management Full time

    Job SummaryResponsible for providing a full range of secretarial and administrative support activities for the CEO, inclusive of highly confidential and sensitive matters.Responsibilities:Arrange and handle all logistics for board meetings, events and Responsible for drafting agendas, compiling, and distributing presentation materials and recording meeting...


  • Dubai, Dubai, United Arab Emirates Al Ittihad Drug Store LLC Full time

    We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO of our company. The ideal candidate will have at least 2 years of experience in a similar role and be able to handle a wide range of administrative and executive support tasks. This is a fast-paced and dynamic position that requires a high level of...


  • Dubai, Dubai, United Arab Emirates The Enclave Of East Louisville Full time

    ABOUT JOBThe Executive Assistant to the CEO is responsible for performing advanced administrative duties, often involving matters of a confidential and highly sensitive nature. This position will act as the first point of contact for the CEO, overseeing a complex calendar and schedule, screening and directing incoming phone calls, and liaising with internal...


  • Dubai, Dubai, United Arab Emirates Zen Film Productions Full time

    Zen Film Productions is a Dubai based boutique film and video production SME. We are currently scouting for an agile Executive Assistant to assist our in-house and outsourced teams, as well as our female CEO, a renowned Dubai based director, producer and public figure, in admin, clerical and event coordination duties.We are looking for a Dubai based...


  • Dubai, Dubai, United Arab Emirates Envoyortus Full time

    Looking for Personal Assistant to CEOExperience -2 -3 years UAE experienceOFFICE TIMING -9 A.M to 5P.MWORKING DAYS -Monday to FridayAn experienced Executive Assistant to support the CEO on day to day operational affairs. The Executive Assistants provide high level and confidential administrative support to the CEO on various operational support. The...