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Executive Assistant to CEO

3 months ago

Dubai, Dubai, United Arab Emirates First Response Healthcare LLC Full time

Job Title :
Executive Assistant to CEO

Department :
Management

Joining :
Immediate Preferred

Reporting to :
CEO

Location :
Dubai (UAE)

ABOUT COMPANY:

First Response Healthcare LLC (FRH) is a JCI-Accredited Home Healthcare Organization headquartered in Dubai, UAE. FRH is one of the fastest growing organizations and a leader in providing on-site healthcare services in Dubai.

FRH has earned the trust of thousands of patients, clients and partners with its personalized care, quality treatment and a sincere commitment to the overall well-being of its patients and all stake holders.

Our portfolio includes services for Doctor-On-Call, PCR, Home Healthcare, Ambulance, and Clinics across Dubai.

First Response Healthcare offers progressive and engaging work environment inspiring employees to bring out the best of their talent. The robust and rewarding company culture recognizes every single employee when they exceed expectations or go above and beyond. Encourage employees to celebrate each other with peer-to-peer recognition initiatives and through regular performance appraisals.

JOB SUMMARY:

EXPANSION**:
As part of our expansion plan, we require
"Executive Assistant to CEO" to join our team.

He/ She will be responsible for the below role:

JOB SUMMARY:

Reporting directly to the Chief Executive Officer (CEO), providing executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The Executive Assistant must be creative and enjoy working within a smalllarge, entrepreneurial environment that is mission-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


  • Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, completing expense reports, composing, and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travelrelated meetings.
  • Plans, coordinates, and ensures the CEO's schedule is followed and respected.
  • Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the CEO's time and office.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Successfully completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings and preparing and circulating the MoOM for each meeting. Follow up of MoM is a critical task.
  • Assists in coordinating the agenda of senior management team meetings and offsites, and all staff meetings.

JOB SKILLS & QUALIFICATIONS:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Extraordinarily strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problemsolving with strong decisionmaking capability.
  • Highly resourceful teamplayer, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fastpaced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Pleasing personality with a sensi