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Assistant ManagerImport Export

3 months ago

Dubai, Dubai, United Arab Emirates totalenergies dubai Full time

Knowledge:

• Good knowledge of logistics activities

• Thorough knowledge of relevant import, export, clearance, transportation, land warehousing and regulations

• Dubai Customs regulations

Skills:

• Good influencing, communication, people management skill Operational planning and problem solving skills and interpersonal skills.

• Good commercial skills, initiative and confidence to interact with superiors.

Experience:

• 10+ years of experience in logistics in Lubricants or similar industry operations

Education:

• Graduate in any discipline + preferable MBA in Supply Chain Management

Activités

JOB ACTIVITIES

Imports Clearance

• Accountable for verification of import shipment documents & their accuracy.

• Ensure that MOFI regulations are met during the clearing of import consignments.

• Ensure compliance to MOFAIC regulations for import clearance.

• Ensure that Customs regulations are met during the clearing of import consignments.

• Ensure accuracy of customs declaration elements like HS code in import clearance.

• Ensure the debit card account for duty exemption is valid and adequate funds are available all the time.

• SLA Imports Clearance — within 3 workings days of vessel arrival.

• SLA Imports Delivery — post-clearance within 48 hours for dry & ISO tank containers.

• Supervise and control the activities carried out by Logistics executives regarding import operations.

Export Management

• Ensure the safety & security of all vehicles by following all guidelines set in PATROM

• Point of escalation for matters related to exports.

• Adherence to the global contract for freight forwarding and compliance to it.

• In- charge for the operations and stock in the 3PL export warehouse.

• Understand the customer requirements for the various facets of the business — in terms of the service levels agreements and freight cost etc.

• Supervise and control the activities carried out by Logistics executives regarding export operations.

• Be responsible to coordinate and communicate between the sales team and the plant for the requirements and ensure that the requirements are well met.

• Ensure daily communication to the sales team on the status of sales orders.

• Ensure timely communication to the sales team on the status of their export / local documents.

• Ensure systematic replenishment of stocks for the warehouse so that there are no stockouts for the products agreed to maintain stock levels.

• Delegate appropriately the responsibilities as listed above to the team and ensure the best results as a team in line with the expectations.

• Be responsible to implement the Quality Management System so that effective and efficient results are achieved.

• To ensure that the PATROM requirements are met by the Contractors including SAFE TO LOAD checks.

• To ensure that the vehicle planning is done takes into account PATROM requirements such as Driver Training, vehicle capacities, night waiver, route assessments, etc.

• Controlling consumable for the warehouse operations.

• Conduct ORM with service providers on a set schedule and take appropriate action on issues that arises.

• Focal point of customer complaints related to logistics– to be resolved in KISSFLOW within stipulated time.

• Update sales volume for PSL meetings.

• Personally resolve critical logistics problems in order to ensure contractual commitments are met and any operational impact is minimized.

• Verification of goods & service invoices.

JOB RELATED OBJECTIVES & ASSIGNMENTS :

• No accidents in the area under his purview.

• Maintain Export IFOT.

• Ensure the operations is as per the set SOP and responsible for its periodic updates

• Control Demurrage and port Storage charges.

• No orders to be missed out in the execution process.

• Overtime for staff/fleet/warehouse well-controlled and justified based on needs.

• 100 % Compliance with local regulations and contractual obligations.

• Expenditure is controlled and managed within the history and trends.

• Active participation in internal and external audits.

• Implementation of BOE in WMS. Customs inventory should be matching with the TEMME inventory. Explanation on the difference.

COST MANAGEMENT (IMPORTS & EXPORT)

• Control demurrage and port Storage.

• Target for capacity utilization of import & export fleet.

QHSE OBJECTIVES AND ASSIGNMENTS :

• To understand and adhere to the current regulatory requirements applicable to the areas of responsibility.

• Conduct regular audits and walk around to review the potential losses in the areas of responsibility.

• Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by QHSE policy and Manuals

• To contribute, meet and improve upon the KPI and targets as set towards overall QHSE & Energy objectives.

• Selection and availability of applicable PPEs at all times and ensuring the strict use of PPEs in the work area of responsibility.

• Take part in the training program to acquire QHSE & Energy Management knowledge.

• Participate in the safety risk assessment, health risk assessment, planned general inspections, loss control tours, and other kinds of audits as per the TLBU QHSE requirements.

• Participate in the investigation and analysis of incidents as and when required.

• Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.

• Maintain 100% compliance on PATROM

• Strict adherence and compliance towards Group HSE Charter & MAESTRO requirements and affiliate's HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all times.

• Demonstrates exemplary conduct, rigor, vigilance, and professionalism regarding HSE in all their activities.

• Ensure adherence to compliance processes and guidelines specific to the position's roles and responsibilities.

• To comply with the TEMME Safe Work Permit program (as per the PTW roles and responsibility assignment: process owner/ permit applicant/ issuing authority and approval authority)

• Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.

Contexte et environnement

CONTEXT AND ENVIRONMENT

• Will be the key responsible for the day-to-day handling of all export dispatches with the key objectives of Fleet management, meeting / exceeding the agreed service levels".

• Preparation & active involvement in Tender documentation for warehouse and transportation such as scope of work and contract reviews.

• Will be the key responsibility to handle all import-related activities including but not limited to interacting with local authorities and service providers.

• Conduct annual interim and annual performance review of the team in Import & Export dept.

• Act in day-to-day operations in absence of Sr. Executive exports and imports.

• Liaise with government authorities viz customs, port authorities, DPW, MOFI, MOFAIC, Dubai municipality and FANR