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Event Coordinator- Pco
4 months ago
Job Purpose:
Coordinate and execute event planning and management tasks, ensuring all aspects align with project timelines and objectives.
Key Responsibilities:
-
Event Planning & Execution:_
- Update folders and report weekly progress.
- Attend meetings and provide Minutes of Meeting (MOM).
- Plan and execute event tasks within the project manager's timeline.
Event Collaterals:
- Develop event materials from the bid phase to project completion.
- Meet deadlines for collateral creation based on client and project manager requests.
Speaker Management:_
- Identify and invite speakers.
- Manage speaker contracts, logistics, and communication.
- Provide onsite speaker support and collect feedback postevent.
Program Management:_
- Develop and manage conference programs, including topics, themes, and speakers.
- Coordinate logistics, communication, and marketing support for the conference.
- Handle postevent tasks such as evaluations and material archiving.
Reporting:_
- Provide weekly project reports and maintain project timelines.
- Compile and maintain speaker lists.
- Prepare detailed postevent operations reports.
CME Application:_
- Collaborate on educational needs assessment and program development.
- Ensure CME activities comply with accreditation standards and manage documentation.
Website Management:_
- Oversee event website planning, content management, development, and updates.
- Ensure optimal user experience and SEO optimization.
- Manage multimedia, security, analytics, and legal compliance.
Interdepartmental Coordination:_
- Coordinate with IT, media, marketing, and finance teams for event logistics.
- Handle speaker accommodations, visa assistance, and venue logistics.
- Oversee administrative tasks, including permits and VIP invitations.
CRM (Maestro):_
-
Event Marketing:_
- Manage eflyer development and distribution timelines.
Folder Management:_
- Organize and manage eventrelated documents and folders.
Budget Management:_
- Ensure speaker logistics and event tasks stay within budget, seeking costeffective solutions.
Communication & Problem-Solving:_
- Maintain clear communication with team members, clients, vendors, and attendees.
- Address and resolve unexpected issues during events.
Quality Assurance:_
- Align events with client or organizational goals.
- Ensure highquality standards and continuous improvement for future events.
Pay:
AED1.00 - AED6,000.00 per month
