Officer Administrator and Client Liaison

2 weeks ago


Dubai International Financial Center, United Arab Emirates ARTIANA Full time
We are looking for an Office Administrator cum Client Liaison to join our team in Dubai.

This role will support the team through a variety of administrative and communication tasks to ensure efficient day-to-day operation of the office and satisfactory client experience.


Summary of Responsibilities:

  • Assist in daily office needs and help manage our company's general administrative activities ensuring that they are completed accurately.
  • Organise and schedule meetings and client appointments as needed.
  • Maintain and update office database and inventories.
  • Filing all operational related documents according to the file management system.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs and maintaining equipment inventories.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
  • Receive, sort and distribute office mail and packages.
  • Communicate with vendors and external service providers.
  • Produce and distribute correspondence memos, letters, faxes, and forms if needed.
  • Assist in the logístical preparation and packing of artwork shipments as required
  • Help prepare and organise deliveries.
  • Provide general support/ assistance to visitors.

Requirements:

  • Bachelor's Degree (required)
  • Previous experience as administrative assistant is highly preferred.
  • Exceptional professional written and verbal communication skills in English.
  • Organised and capable of prioritising numerous tasks according to importance.
  • Ability to provide a high standard of administrative support and proactively resolve problems.
  • Discreet and able to handle sensitive information in a confidential manner.
  • Team player with a strong sense of responsibility.

Salary:
From AED3,500.00 per month

Experience:

- administrative assistant: 2 years (required)

  • UAE: 1 year (required)
Application Deadline: 15/12/2023

Expected Start Date: 07/01/2024

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