Receptionist HR Assistant

2 weeks ago


Dubai, Dubai, United Arab Emirates Innobayt Innovative Solutions Full time

As the Receptionist cum HR Assistant, you will play a crucial role in creating a positive first impression for clients, visitors, and employees.

You will be responsible for managing the reception area, handling incoming calls, and ensuring the smooth flow of day-to-day office operations.

Additionally, you will provide valuable assistance to the HR department, contributing to various HR-related tasks and maintaining personnel records.

Key Responsibilities:

Receptionist Duties:

  • Greeting and Welcoming: Warmly welcome visitors, clients, and employees as they arrive, ensuring a friendly and professional atmosphere in the reception area.
  • Managing Calls: Handle incoming phone calls, transferring them to the appropriate personnel or department, and taking detailed messages when necessary.
  • Front Desk Operations: Maintain the reception area's appearance, ensuring it is tidy, wellorganized, and reflects the company's professional image.
  • Visitor Management: Register visitors, issue visitor badges, and follow security procedures to ensure a safe and secure office environment.
  • Handling Mail and Packages: Receive, sort, and distribute incoming mail, packages, and deliveries efficiently.
  • Scheduling and Coordination: Assist in scheduling appointments, meetings, and conference rooms, coordinating with staff to ensure smooth arrangements.
  • Office Supplies Management: Monitor office supplies inventory and place orders to replenish as needed, keeping track of expenses and maintaining cost efficiency.

HR Assistant Duties:

  • Personnel Records: Assist in maintaining accurate and uptodate employee records, including personal information, attendance, leave records, and performance evaluations.
  • Orientation and Training: Assist in organizing employee orientation programs and training sessions, ensuring new employees are smoothly integrated into the company.
  • HR Documentation: Prepare HRrelated documents, contracts, and letters under the guidance of the HR team.
  • Employee Relations: Support the HR department in fostering positive employee relations and addressing minor employee queries or concerns.
  • Compliance: Assist in ensuring company policies, procedures, and legal regulations are followed and maintained.

Qualifications and Skills:

  • High school diploma or equivalent; additional education in HR or a related field is a plus.
  • Proven experience as a Receptionist and/or HR Assistant role is preferred but not mandatory.
  • Strong communication skills, both verbal and written, in English.
  • Proficiency in using office equipment, such as multiline phone systems, printers, and computers.
  • Solid organizational skills with the ability to manage multiple tasks efficiently.
  • Demonstrated attention to detail and accuracy in handling HR documentation.
  • Basic knowledge of HR practices, employment laws, and regulations.

Personality Traits:

  • Approachable and friendly, with exceptional customer service skills.
  • Responsible, dependable, and able to maintain confidentiality.
  • Proactive problemsolver with a cando attitude.
  • Strong team player and ability to collaborate effectively with others.

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)


  • Dubai, Dubai, United Arab Emirates Robinson Faris Jones - Human Resources (RFJ-HR) Full time

    Leading Architecture and Engineering practice in Dubai are looking to recruit a HR Assistant/Receptionist for their studio.This is the first member of BSBG whom external parties' encounter, and is expected to present a highly professional image of the Practice, whilst at all times proactively increasing involvement in Human Resource Administration and Soft...


  • Dubai, Dubai, United Arab Emirates Success Factor LLC - FZ Full time

    The role is for a HR Consultancy based in Business Bay Dubai.Shortlisted applicants who followed the process will be contacted for interview within 48 hours and the job starts immediately.As a Receptionist cum Office Executive, your role is to provide exceptional front desk support while assisting with various office tasks. You play a vital role in creating...


  • Dubai, Dubai, United Arab Emirates UMI Exhibitions Full time

    Position Overview:Responsibilities:HR Generalist Duties: Assist in the onboarding process for new hires, including preparing paperwork, conducting orientation sessions, and coordinating training schedules. Maintain employee records and ensure compliance with HR policies and procedures. Assist with employee relations issues, including conflict resolution and...


  • Dubai, Dubai, United Arab Emirates Nathan & Nathan HR Full time

    We are looking for a responsible Administrative Assistant / Receptionist to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant / Receptionist include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities.Responsibilities:...


  • Dubai, Dubai, United Arab Emirates Nathan & Nathan HR Full time

    We are looking for a responsible Administrative Assistant / Receptionist to perform administrative and clerical duties. The duties of the Administrative Assistant / Receptionist include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities.Responsibilities: Answer and...

  • HR Analyst Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Menvos HR Consulting Full time

    Key Responsibilities:Assist in gathering and analyzing HR data, including employee demographics, performance metrics, and compensation information.Maintain and update HR databases and systems to ensure accurate and up-to-date employee records.Prepare and generate reports on various HR metrics, such as turnover rates, absenteeism, and employee...


  • Dubai, Dubai, United Arab Emirates Spectrum International LLC Full time

    Receive, direct and relay telephone messages and fax messages. Pick up & deliver the mail. Maintain the general filing system and file all correspondence Respond to public inquiries Answer all incoming calls and handle caller's inquiries whenever possible. Greet, assist and direct visitor's Perform other related duties as & when required.Experience:-...

  • HR Assistant Manager

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Ampian HR Full time

    Experience in the Healthcare IndustryMinimum of 4 Years of Experience in UAERecruitment, Staff Management, Labor Law & AdministrationSalary: 6K - 10K Based on ExperienceLocation: DubaiResponsibilitiesResponsibilities Assist the HR Manager in developing and implementing HR policies and procedures Coordinate recruitment efforts, including sourcing...


  • Dubai, Dubai, United Arab Emirates PRT Electronics Trading LLC Full time

    PRT Electronics Trading LLC is an authorized channel partner of Emirates Integrated Telecommunications Company P.J.S.C (DU Telecom). The company is currently in need of hiring HR Officer cum Receptionist (female only) for its Dubai main Office.Note:Only Emirati/UAE National neededThe candidate should have at least 2 to 4 experience in the following.She...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates AL CAREER HR CONSULTANCY Full time

    Responsible to perform administrative tasks and services to support effective and efficient operations of the Human Resource department. Manage and update HR databases with relevant information regarding new hires, terminations, sick leaves, warnings, vacation and unpaid leaves. To organize, compile, update company personnel records and documentation. Roles...


  • Dubai, Dubai, United Arab Emirates Life Line HR Services Full time

    2.Headhunting: Conduct proactive outreach to individuals who match our job requirements.Communication: Maintain communication channels with employees to foster a positive work environment.Recruitment Support: Assist in posting job advertisements on various platforms. Prepare new hire paperwork and assist with the onboarding process.Documentation and Record...

  • Female Receptionist

    2 weeks ago


    Dubai, Dubai, United Arab Emirates UBL CSP Full time

    (ONLY FOR FEMALE CANDIDATES)Job Overview:We are seeking a dynamic and organized individual to join our team as a Receptionist cum HR Clerk. In this dual role, you will be the first point of contact for visitors and callers, ensuring a positive and professional impression of our company. Simultaneously, you will assist our Human Resources department with...


  • Dubai, Dubai, United Arab Emirates Spring Field Real Estate Full time

    Springfield Propertiesl is looking for energetic, smart, and active Female Receptionist cum Admin Assistant.Job Responsibilities: Serves visitors by greeting, welcoming, and directing them appropriately. Answer, screen, and forward any incoming phone calls while providing basic information when needed. Notifies company personnel of visitor arrival. Informs...


  • Dubai, Dubai, United Arab Emirates Ignite Group Full time

    Receptionist with 4-5yrs expn in Engineering CompanyShould know Excel and wordGreeting guest and attending phone callsAssisting HR and Admin**Salary**: Up to AED4,000.00 per month

  • Admin & HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Saif HR Services Full time

    We are hiring Female HR Assistant with good experience in recruitment skill interested who is ready to join immediately send your resumeJob Type: PermanentSalary: AED3, AED4,000.00 per monthAbility to commute/relocate: Dubai: Reliably commute or planning to relocate before starting work (required)Experience:- administrative assistant (required)

  • Arabic Receptionist

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Cobalt Abu Dhabi Full time

    Arabic Receptionist / Personal Assistant Our client, a new company, is urgently looking for an Arabic Receptionist / Personal Assistant who will be based in their newly set up office in Dubai. For this role, you will be expected to manage the reception and at the same time, provide secretarial support to the Senior Manager. Working hours will be from 9AM to...


  • Dubai, Dubai, United Arab Emirates Hadero Coffee Shop LLC Full time

    Looking for an experienced Receptionist who can join on 1st of April 2023.responsibilities:Manage the receptionOffice suppliesProvide HR assistanceSalary: AED3, AED4,000.00 per month


  • Dubai, Dubai, United Arab Emirates InvesQ Full time

    We are looking for a presentable sharp lady to occupy the position of Receptionist / HR officer Screen Incoming calls and direct it to appropriate departments and take accurate and complete messages. Manage the routine Office Administrative duties. Perform other duties as instructed by the Administration Manager which contribute to the effective office...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates PKF UAE Full time

    Support HR functions including recruitment, onboarding, and maintaining employee records. Assist in payroll processing, benefits administration, and HR compliance tasks. Coordinate employee events and contribute to fostering a positive work culture. Someone who has experience in 360 degree experience in HR roles.Responsibilities:Administrative Support: HR...

  • Female Receptionist

    2 weeks ago


    Dubai, Dubai, United Arab Emirates V Help portal services Full time

    As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone...