Admin Assistant

1 week ago


International City, Dubai, United Arab Emirates Gulf Fruits Trade Company LLC Full time

Job Title:
Administrative Assistant

Responsibilities:

  • Manage and maintain the calendar for the Board of Directors and departments, including scheduling, rescheduling, and canceling meetings as necessary.
  • Scheduling and coordinating meetings and appointments with departments.
  • Prepare meeting agendas, documents, and presentations for Board of Directors meetings.
  • Attend Board of Directors meetings and record minutes, ensuring accurate and timely distribution of meeting minutes to stakeholders.
  • Maintaining electronic and hardcopy filing systems.
  • Preparing and distributing documents, reports, and presentations.
  • Monitoring and ordering office supplies.
  • Performing general administrative tasks such as photocopying, scanning.
  • Ensuring office equipment and systems are operational.
  • Providing general support to visitors.
  • Collaborating with team members and other departments.

Requirements:

  • Minimum of 3 years of experience as an Executive Assistant/Administrator, with experience in calendar management and meeting coordination.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize and manage multiple tasks simultaneously.
  • Ability to work independently and as part of a team.
  • Bachelor's Degree or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.

Salary:
AED3, AED4,500.00 per month

Ability to commute/relocate:

  • Dubai International City: Reliably commute or willing to relocate with an employerprovided relocation package (required)

Experience:

- administrative assistant (required)

Application Deadline: 06/05/2023

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