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Assistant Manager

6 months ago

Abu Dhabi, United Arab Emirates Al-Futtaim Full time
  • Manage the day-to-day operationsof office services to ensure that the organization’scurrent and future administrative & facilities managementneeds are met efficiently, reliably, and economically. Theseactivities may include office supplies, equipment, and inventory;administrative assistance; mail, distribution, records management,cleaning, gardening, uniform management, and maintenance services;cafeteria and recreation services; facilitiesmanagement.
  • Liaise with functional oroperational managers to ensure that administrative and facilitymanagement processes, programs, and activities are appropriate fortheir current and future business needs.
  • Plan,prioritize, and manage maintenance activities and upgrades toequipment, facilities, and systems to minimize disruptions tobusiness activities and effective use of organization’sresources.
  • Supervise facilities maintenance,including space repairs, cleanliness, andsecurity.
  • Collaborate with relevantstakeholders to ensure compliance with safety and healthregulations.
  • Manage relationships with externalservice providers, contractors and vendors for facility relatedservices.
  • Business Trips Invoices verificationsand payment release and Manage utilitiesbills.
  • Manage the process of obtaining therequired building in and out permissions as per theguidelines.
  • Ensure parking slots aredistributed to the business as per guidelines for GroupHR.
  • Maintain a complete and organized archiveto administration and facilities relateddocuments.
  • Assist in the development andmonitoring of the administrative and facilitiesbudget.
  • Identify cost-saving opportunitieswithout compromising on quality and servicestandards.
  • Track expenses, prepare reports, andprovide regular updates to the management team and manage LPOactivities and cost centerallocations.
  • Implement and optimizeadministrative processes to enhance efficiency andproductivity.
  • Handle office supply managementliaising with Admin Executive, vendor relationships, andprocurement activities.
  • Supervise themanagement, maintenance, and scheduling of company vehicles andensure compliance with vehicle safety standards andregulations.
  • Coordinate with drivers andmonitor fuel consumption, vehicle traffic fines, salik andmaintenance records.