Property and Facility Manager

2 weeks ago

Abu Dhabi, United Arab Emirates Caliberly Full time

Responsibilities:

  • Implement strategies in respect of the delivery of operations to properties under management.
  • Coordinate and monitor performance and implement improvements of all soft and hard services.
  • Forecast annual budget for properties under the management and work within to improve profitability.
  • Reduce operations cost of properties managed.
  • Calculate and compare costs of required services or purchases to achieve maximum value for money.
  • Ensure safety regulations are adhered to in properties and conduct frequent safety inspections and quality in respect of health and safety regulations.
  • Ensure that properties are at all time maintained and functional and appealing to the liaising market.
  • Directing and planning essential central services of properties such as reception, security, maintenance, archiving, cleaning, waste disposal and recycling when adopted.
  • Schedule properties maintenance on annual basis and when needed.
  • Determine properties investment values for new acquisitions and identify a good investment by investigating availability and suitability when necessary
  • Ensure and maintain 100% occupancy rate
  • Produce tenders, RFP and contracts for the provision of services and material to properties to ensure financial goals and quality of service.
  • Negotiate contract terms, and liaise with contractors post appointment and manage their contracts.
  • Project manage and supervise work of contractors on various properties until satisfactory completion and follow ups on deficiencies.
  • Supervise staff of contractors assigned and staff working within facilities reporting to operation, monitor their performance and implement improvements to ensure quality services.
  • Ensure effective and respectful response to tenants technical concern and resolve their issues.
  • Prepare and submit reports on operation of various properties on monthly basis.
  • Responding appropriately to emergencies on urgent issues as they arise.
  • Maintain an assets system in various properties, including furniture and equipment.

Competencies 

  • Interpersonal and Communication Skills
  • Networking and Relationship Building
  • Stakeholders Management
  • Planning and Organizing
  • Project Management
  • Basic Financial Management
  • Basic Contracts Management

Qualifications and Experience

  • Graduation in any engineering discipline, preferably Electrical, Mechanical or Civil preferably Certified Facility Manager (CFM) credential, or equivalent
  • Min 8 years in Facilities Management environment
  • Sound technical knowledge of building systems, concepts and regulations
  • Knowledge of Facilities Management scope and areas of expertise
  • Applied knowledge of the common office and CAD software


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