Event Coordinator

3 weeks ago


dubai, United Arab Emirates Beckman Coulter Diagnostics Full time
Managing meeting rooms & auditorium bookings in the Vision Center. Receive the emails addressed to the Vision centers & forward them to the appropriate persons. Sending packages via DHL and liaising with customer service to keep up to date with customs changes/packing changes and invoicing regulations. Receiving courier packages Placing supplier orders (stationary/groceries/consumables) Ordering lunch, during office events / arranging catering for large office events. Helping guests and managing the guest sign in book Issuing and tracking guest access cards Ensure office set up and seating during customer events in the office. Organize training materials & certificates to printed (proofing names, artwork and coordinating delivery) Ordering process and inventory update for reagents used for trainings. Updating inventory stocks on weekly bases and communicating the current stocks with the trainers. Prepare and create Guest Wi-Fi password for customers and guests.
General Office-related duties:
Answer phone calls (take messages, transfer to appropriate persons) Ensuring the reception area is presentable and clean. Collecting details and information from potential new suppliers & hotels. Passing to relevant persons General filing Coordinating with building maintenance and IT teams to solve daily maintenance / IT issues. Receiving PR documents from PR Manager / passing to relevant employees Receiving essential documents (passport/ID cards etc) and passing to either PR Manager or Zajel Directing/managing office helpers and liaising with their employers (if cover is to be organized etc). Action any ‘special requests’ from associates relating to stationary, or office equipment.
Ensuring the correct approvals are obtained from management for any specific purchases.
This position is part of the located in and will be on -site. At Beckman Coulter, our vision is to relentlessly reimagine healthcare, one diagnosis at a time. You will be a part of the and report to the Customer Experience Manager MEA> responsible for the coordination and booking of the facility activities and requirements. If you thrive in a
role and want to work to build a world-class
organization—read on. In this role, you will have the opportunity to:
Managing meeting rooms & auditorium bookings in the Vision Center. Issuing and tracking guest access cards and parking cards. Ensure office set up and seating during customer events in the office. Coordinating with building maintenance and IT teams to solve daily maintenance / IT issues. Coordinating with building maintenance and IT teams to solve daily maintenance / IT issues.
Ordering process and inventory update for reagents used for trainings.
The essential requirements of the job include:
Experience in events Excel Proficiency Good MS office computer skills
It would be a plus if you also possess previous experience in:
5 years admin experience, 3 years event coordination Relevant education background#J-18808-Ljbffr
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