Collections Executive

3 weeks ago


dubai, United Arab Emirates Al-Futtaim Automotive Full time
  • Ensure to record AR/DP Collections against SO or Invoices.
  • Daily collection reports should be uploaded in the shared drive provided by the AFSS
  • All collection / PCF verification and hand over are properly signed / filed for future references
  • Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
  • Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
  • Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
  • Reviewing and ensuring of timely submission of Second sets.
  • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
  • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
  • Reconcile credit customer accounts; provide balance confirmation report and SOA as and when required.

Invoicing & Delivery Management

  • Perform financial transactions and process invoices in a timely manner.
  • Ensure all relevant AFM document processes are strictly adhered as per SOP.
  • Ensure Revenue/Provision in place and Assignee clause is without error
  • Substantiates financial transactions by auditing documents.
  • Perform record keeping of all financial operations.
  • Authorization of all in house AFM sales & credit customers.
  • Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
  • Support & Guiding of Matrix managers, Sales team and Sales Admin.

Business Processes & Controls

  • All business processes are conducted according to SOP and with correct levels of sign authority
  • Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
  • Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations
  • Maintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval.
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