Collections Executive

2 weeks ago


Dubai, United Arab Emirates Al-Futtaim Automotive Full time
  • Ensure to record AR/DP Collectionsagainst SO or Invoices.
  • Daily collectionreports should be uploaded in the shared drive provided by theAFSS
  • All collection / PCF verification and handover are properly signed / filed for futurereferences
  • Monitoring and communicate chequeclearance, bouncing cheques, and refundcheques
  • Ensure accurate data entry in SAP -billing cancellation & advance payments should be kept atminimum level - Cash Invoices not yet collected report should bealways cleared & monitored
  • Strictadherence of AFM company policy regarding customer refunds,maintain log for tracking purposes.

Accounts Receivables Management (ARManagement)

  • Reviewing and ensuring oftimely submission of Second sets.
  • Daily /Weekly / Monthly monitoring of branch AR report (all creditfacilities provided) and follow-up with concerned channels toensure timely collection of all outstanding / overdueinvoices
  • Maintain list for all creditfacilities provided to branch credit customers including creditlimit / credit period / main contact details / credit facilitydocuments if possible
  • Reconcile credit customeraccounts; provide balance confirmation report and SOA as and whenrequired.

Invoicing& Delivery Management

  • Performfinancial transactions and process invoices in a timelymanner.
  • Ensure all relevant AFM documentprocesses are strictly adhered as perSOP.
  • Ensure Revenue/Provision in place andAssignee clause is without error
  • Substantiatesfinancial transactions by auditingdocuments.
  • Perform record keeping of allfinancial operations.
  • Manage Intra &Internal Sales including GovernmentSales.
  • Authorization of all in house AFM sales& credit customers.
  • Daily invoicesummary for credit invoices & sales return cases, monitorall outstanding debts & report.
  • Support& Guiding of Matrix managers, Sales team and SalesAdmin.

Business Processes& Controls

  • All businessprocesses are conducted according to SOP and with correct levels ofsign authority
  • Ensure payments / delivery to bedone by/for the payer and if 3rd party, UT verified by the BranchManager should be secured
  • Ensure that pettycash expenses are paid with appropriate approval as per DOA,liquidity of petty cash must be maintained for smooth branchoperations
  • Maintain proper invoice filing withcomplete document set (SO, LPO etc.) for easyretrieval.


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