Team Assistant

3 weeks ago


dubai, United Arab Emirates Messe Frankfurt Middle East Full time
The role of Team Assistant Fairconstruction for Messe Frankfurt Middle East is to support the team and the Head to ensure team’s objectives will be achieved.Key Accountabilities:Manage the team calendars, meetings, record holidays & others. Prepares invoices, LPO’s, detailed Summary of Orders to be sent to the suppliers and/or contractor.Process Fairconstruction orders i.e. extra furniture, audio visuals, graphics and other extra stand construction requirements, inform Accounts, Sales team and Operations.Coordinating and supervising marketing and PR tools in cooperation with the marketing department (brochures, press releases, web page, visitors marketing). Coordinating with Operations for submission of all DWTC forms and liaises directly with DWTC for other requirements.Keeping the Fairconstruction databases up to date at all times. Provide accurate progress through submission of weekly and monthly sales report to Fairconstruction Germany and as required by the management.Maintain and update the data-base of the clients within the CRM system as per the information updated from the sales calls.Undertake sales calls to prospective/existing client.Personal Attributes:High ethical standards being the representative of the company providing support to all exhibitors, sales partners and business associates. Ethical traits include integrity, objectivity, honesty and due careOrganized and efficient, excellent attention to detail, an ability to manage analyticsActs confidently and assuredly; communicates competently with different groups of persons, reacts in a relaxed way to critical requesting; persuasive, responsive and always pro activeShows high commitment and high willingness to perform; takes over additional tasks and responsibility on his own initiative; team playerIs resilient in difficult situations; is able to cope with setbacks; reacts in a flexible way to unexpected events; can handle pressure and work to tight deadlines.
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