Recruitment Coordinator

2 days ago

Dubai, Dubai, United Arab Emirates Boundless Full time

Role Overview

The Recruitment Coordinator supports the recruitment team by ensuring the smooth execution of hiring activities across multiple business functions. This role is highly operational and detail-oriented, acting as the backbone of the recruitment process by coordinating interviews, managing candidate communication, maintaining recruitment data, and ensuring a seamless experience for both candidates and hiring managers.

The role is ideal for someone highly organized, process-driven, and comfortable working in a fast-paced, high-volume recruitment environment.

Key Responsibilities

Recruitment Coordination & Scheduling

  • Coordinate and schedule interviews across multiple time zones, ensuring availability of candidates and hiring managers.
  • Manage interview logistics including calendar invites, confirmations, follow-ups, and rescheduling when required.
  • Act as the main point of contact for candidates throughout the interview process, ensuring clear and professional communication.

Candidate Management & Experience

  • Support candidates through each stage of the recruitment process, ensuring a smooth and well-organized experience.
  • Share interview details, assessments, and next steps clearly and promptly.
  • Maintain accurate candidate records and status updates within the ATS or recruitment tracker.

Administrative & Process Support

  • Maintain recruitment trackers, dashboards, and documentation with high accuracy.
  • Support offer-stage coordination, including document collection, background checks, and onboarding handover.
  • Assist with job posting coordination across LinkedIn and other recruitment platforms.

Stakeholder Coordination

  • Liaise closely with recruiters, hiring managers, HR, and onboarding teams to ensure alignment and timely execution.
  • Follow up with internal stakeholders to ensure interview feedback is collected and documented on time.

Compliance & Reporting

  • Ensure recruitment documentation and data are maintained in line with internal policies and data privacy requirements.
  • Prepare basic recruitment reports and pipeline updates as required.

Requirements

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 1–3 years of experience in a recruitment coordination, HR operations, or talent support role.
  • Strong organizational and time-management skills with the ability to manage multiple roles simultaneously.
  • Excellent written and verbal communication skills in Arabic and English.
  • High attention to detail and ability to follow structured recruitment processes.
  • Comfortable working with ATS systems, spreadsheets, and scheduling tools.
  • Ability to work in a fast-paced, deadline-driven environment.
  • Prior experience in financial services, fintech, brokerage, or professional services is an advantage.

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