Personal Assistant to CEO

3 days ago

Dubai, Dubai, United Arab Emirates Fragorium LLC Full time

Job Title: Personal Assistant

Location: Dubai

Reporting To: CEO

Job Summary:

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support in managing executive schedules, international travel, operations, and client relations. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and ensures seamless coordination across tasks and teams.

Key Responsibilities:

  • Travel & Accommodation Management:
  • Research, plan, and book international flights and hotel accommodations efficiently.
  • Coordinate travel itineraries, ensuring all logistics, including visas and transportation, are managed effectively.
  • Leadership & Team Coordination:
  • Collaborate with internal teams and external partners to ensure smooth execution of projects and events.
  • Assist in delegating tasks and monitoring progress to meet deadlines.
  • Problem-Solving & Decision-Making:
  • Anticipate challenges and propose solutions proactively to minimize disruptions.
  • Make informed decisions independently to support executive priorities.
  • Client & Customer Relations:
  • Serve as a primary point of contact for clients, ensuring prompt and professional responses.
  • Maintain strong relationships through effective communication and follow-ups.
  • Operations & Event Management:
  • Assist in planning and executing events, meetings, and operational activities.
  • Coordinate logistics, vendor management, and on-site support when required.
  • Communication & Interpersonal Skills:
  • Draft professional correspondence, reports, and presentations using Microsoft Office tools.
  • Facilitate clear and concise communication between executives, teams, and clients.
  • Time Management & Organizational Skills:
  • Prioritize tasks efficiently to meet multiple deadlines under pressure.
  • Maintain organized records, schedules, and documentation for executive reference.
  • Conflict Resolution & Negotiation:
  • Handle challenges with tact and diplomacy, negotiating with vendors or stakeholders when necessary.
  • Resolve issues promptly to maintain smooth operations and client satisfaction.
  • Adaptability & Initiative:
  • Quickly adapt to changing priorities and business needs.
  • Take initiative in identifying opportunities for process improvements or efficiency gains.

Qualifications:

  • Proven experience as a Personal Assistant or in a similar role supporting senior executives.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Excellent organizational, interpersonal, and communication skills.
  • Ability to work under pressure and manage multiple priorities efficiently.
  • Experience in international travel planning, operations, and event management preferred.
  • Must hold a valid UAE driving license.

Job Type: Full-time

Pay: AED5,000.00 per month

Education:

  • Master's (Preferred)

Experience:

  • Personal Assistant: 3 years (Required)
  • PA : 3 years (Required)

Language:

  • Arabic (Required)

Willingness to travel:

  • 100% (Required)

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