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Office Executive Officer

3 weeks ago

Dubai, Dubai, United Arab Emirates WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES CO. Full time

Industry & Sector
A management consulting and professional services firm operating in the United Arab Emirates, delivering advisory, administrative and operational support to corporate clients across GCC markets. We provide structured office management, client-facing reception and back-office coordination for a fast-paced consultancy environment.

Office Administrator
— On-site role based in the UAE. This position supports day-to-day office operations, front-desk services, vendor coordination and administrative processes to ensure smooth delivery of consultancy services.

Role & Responsibilities

  • Operate the main reception and front-desk: greet visitors, manage incoming calls, and maintain professional client-facing communications.
  • Coordinate travel, visa logistics and local accommodation arrangements for staff and visiting clients; liaise with travel agents and immigration service providers.
  • Manage procurement and inventory for office supplies, place vendor orders, obtain quotes, and track invoices to ensure timely replenishment and cost control.
  • Maintain accurate records and filing systems (physical and electronic), ensure document confidentiality and support document retrieval for project teams.
  • Oversee facilities and vendor relationships: arrange maintenance, manage service schedules, and escalate issues to leadership for resolution.
  • Prepare routine administrative reports and assist HR/payroll with new-joiner logistics, attendance records and onboarding tasks.

Skills & Qualifications
Must-Have

  • Proven experience in UAE office administration with strong front-desk and visitor management exposure.
  • Proficiency in Microsoft Excel and Microsoft Outlook for calendar, reporting and data management tasks.
  • Demonstrated ability in records management and office documentation (physical and digital filing).
  • Excellent verbal and written English; Arabic language ability is a strong advantage.

Preferred

  • Experience with travel & visa coordination and familiarity with UAE immigration processes.
  • Prior exposure to vendor management and procurement workflows in a corporate or consultancy setting.

Benefits & Culture Highlights

  • On-site, collaborative workplace with a multicultural team and exposure to client-facing consultancy operations.
  • Competitive UAE standard benefits and opportunities for skills development in office and operations management.

This role is ideal for an organized, service-oriented office professional who wants to operate at the heart of a management consultancy's client and delivery engine. Apply if you excel at multi-tasking, vendor coordination and delivering a polished front-line experience in a UAE on-site environment.

Skills: records management,microsoft outlook,microsoft excel,vendor management,office administration