Office Executive

3 days ago

Dubai, Dubai, United Arab Emirates WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES CO. Full time

Industry & Sector:
Management Consulting and Professional Services — delivering corporate advisory, office administration, and client-facing support across the UAE. The role supports day-to-day operations in a fast-paced consultancy environment working on-site in the UAE.

About The Opportunity
We are hiring an on-site Office Executive to maintain efficient office operations, support client-facing teams, and ensure an organised, professional workplace for staff and visitors. This role is ideal for a detail-focused administrative professional with strong operational discipline and hands-on experience managing front-office functions in a corporate setting.

Role & Responsibilities

  • Operate front-desk and reception functions: greet visitors, manage incoming calls, and maintain a professional reception area.
  • Coordinate calendar management, meeting room bookings, and end-to-end meeting logistics for internal and client meetings.
  • Manage travel bookings and expense reporting: arrange flights, accommodation, visas, and compile claims for timely reimbursement.
  • Maintain document control and records management: file, archive, and retrieve corporate documents and ensure confidentiality.
  • Liaise with vendors and facility services to manage supplies, equipment maintenance, and office moves/upgrades.
  • Prepare routine correspondence, reports, and presentations using MS Office and Google Workspace; support ad-hoc administrative projects.

Skills & Qualifications
Must-Have

  • Proven on-site office administration experience in a corporate or consulting environment
  • Fluent English; working knowledge of Arabic preferred
  • Proficiency with Microsoft Office suite and Google Workspace
  • Experience with calendar management and meeting coordination
  • Hands-on knowledge of travel booking and expense reporting processes
  • Strong document control and records management practices

Preferred

  • Familiarity with Concur or other expense management systems
  • Experience with office reception/phone PBX systems
  • UAE work eligibility and valid UAE driving license

Benefits & Culture Highlights

  • Stable on-site role within a professional management consulting environment with opportunities to learn cross-functional corporate processes.
  • Collaborative team culture, emphasis on operational excellence and professional development.
  • Competitive UAE market compensation and standard on-site allowances where applicable.

How to apply: If you are a reliable, service-oriented office professional who enjoys hands-on operational work and supporting high-performing teams in a consultancy setting, please submit your CV highlighting relevant on-site administration experience in the UAE.

Skills: microsoft outlook,microsoft word,office administration,operations,google workspace,expense reporting,vendor management,microsoft excel,records management,document management systems

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