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Administration Officer

1 week ago

Dubai, Dubai, United Arab Emirates SGS Full time
Job Responsibilities:

1. Provides administrative support to Operations Control on the day-to-day activities.
2. Assist the operations in registration of jobs/samples in appropriate files.
3. Ensure all jobs are invoiced promptly and correctly.
4. Answer phone calls and assist the customer appropriately.
5. Preparation of monthly reports with respect to revenue and expenses.
6. Archiving of job files for long-term retention as per company policies.
7. Maintenance of Petty Cash account.
8. Maintaining ethical level of confidentiality.
9. Job registration: ensure correct invoicing entity details are procured and input in BOSS (Back Office System Solutions).
10. Verification of rates on the invoice against the quotations or per contracts agreed with the client.
11. Draft invoice to be prepared as per the rates agreed with the clients and subsequently finalize approval.
12. Issue purchase orders to suppliers after obtaining necessary approvals. Ensure the PO & original invoice are dispatched to accounts in Head office to process payment.
13. Dispatch of documents and samples by courier.
14. Dispatch of inspection/analysis reports & invoice to client via email.
15. Filing & labeling job files for archiving.
16. Monitoring of supplier rebates and invoice adjustments.
17. Preparation and updating Operations/Laboratory Monthly Revenue Report unbilled revenue and to compute the accruals.
18. Disbursement of petty cash and accounts keeping of the same.
19. Adhere to code of Integrity and SGS Sustainability programme.
20. Other administrative duties as assigned.

Qualifications:

Bachelor Degree in Commerce or Higher Preferable.

Additional Information:

Age Between 20-30.

Remote Work:

No

Employment Type:

Full-time

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