Events Manager

2 days ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Masdar Full time
Roles and responsibilities

To lead the development and implementation of targeted and innovative events and sponsorship plans within the UAE and internationally while ensuring alignment with the corporate mission, vision and business objectives.

Job Description

Preferred Qualifications:

  • MBA or relevant Master's degree from a top-tier internationally recognized higher education institution
  • Bachelor's degree in communications, mass media, marketing or related discipline

Preferred Experience:

  • At least 8 years of experience in senior roles in event manageme

  • Event Planning and Strategy

  • Event Conceptualization: Work closely with clients to understand their vision, needs, and objectives for the event. Create an event plan that aligns with these goals.
  • Budget Management: Develop and manage event budgets, ensuring that costs are controlled and within the agreed-upon budget while still achieving a high-quality experience.
  • Timeline Creation: Develop a detailed timeline for each event, coordinating timelines for every task and department involved.

  • Coordination and Logistics

  • Vendor Management: Coordinate with vendors and suppliers for all aspects of the event, including catering, audio-visual equipment, decorations, and transportation. Negotiate contracts and ensure timely delivery of services.
  • Venue Coordination: Work with venues to secure locations, confirm availability, manage contracts, and handle all logistical aspects related to the venue setup and event flow.
  • On-Site Event Management: Oversee the event on the day, ensuring everything runs according to plan, troubleshooting any issues, and managing staff and volunteers.

  • Team Leadership

  • Team Management: Supervise and delegate tasks to event coordinators, assistants, and other event staff, ensuring all are clear on their roles and responsibilities.
  • Training and Development: Ensure that the event team is adequately trained and well-prepared for their roles before and during the event.
  • Motivation: Lead by example, fostering a collaborative and positive team environment, especially during the high-stress moments leading up to and during the event.

  • Client Relations

  • Client Communication: Maintain open and clear communication with clients throughout the planning process, providing updates and handling concerns in a professional manner.
  • Post-Event Evaluation: After the event, collect feedback from clients to evaluate the success of the event, discuss what worked well, and identify areas for improvement.
  • Customized Event Design: Tailor event themes, experiences, and activities to meet client needs and exceed their expectations.

  • Marketing and Promotion

  • Event Promotion: Depending on the nature of the event, assist in marketing efforts to promote it, including social media campaigns, invitations, and promotional materials.
  • Brand Alignment: Ensure that the event aligns with the client's brand image and values, particularly for corporate or public events.

  • Problem-Solving and Troubleshooting

  • Issue Resolution: Address any problems that arise during the event—whether related to technical issues, vendor delays, or logistical concerns—and find immediate solutions to prevent disruptions.
  • Crisis Management: Remain calm and proactive in addressing emergencies or unforeseen issues to ensure that the event continues without significant disruptions.
Desired candidate profile

Organizational Skills

Ability to plan, coordinate, and manage multiple aspects of an event simultaneously, while ensuring that no detail is overlooked.
Leadership and Team Management

Strong leadership skills to manage a team, motivate staff, and ensure smooth coordination among different departments or vendors.
Communication Skills

Excellent verbal and written communication skills to engage with clients, vendors, event staff, and other stakeholders.
Problem-Solving and Critical Thinking

Ability to think quickly on your feet and find solutions when challenges arise, ensuring minimal impact on the event's success.
Attention to Detail

A keen eye for detail to ensure that every element of the event, from decorations to logistics, is handled with precision.
Customer Service

Exceptional customer service skills to engage with clients, ensure their satisfaction, and handle any complaints or concerns professionally.
Time Management

Ability to meet deadlines, adhere to event timelines, and manage time effectively to ensure smooth event execution.
Negotiation Skills

Ability to negotiate with vendors, suppliers, and venues to secure the best deals and services while staying within the budget.
Budgeting and Financial Management

Experience in managing budgets, including cost estimates, invoice handling, and ensuring that events stay within financial parameters.
Creative Thinking

Ability to think creatively in designing event concepts, themes, and experiences that captivate attendees and leave a lasting impression.

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