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Administrative Assistant

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Energy Jobline Full time
  • Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary.
  • Provide a time management/ diary service on behalf the Director/ Manager in order to ensure effective time usage and to avoid conflicting schedules.
  • Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
  • Assist the Director/ Manager in preparing presentations, graphs, and statistics in order to ensure they are fully prepared for their meetings.
  • Organize and oversee all aspects of meetings held by the Director/ Manager including venue arrangements, invitations, memos, reports and minutes of meetings.
  • Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Director/ Manager (and as an extension Nawah's) intellectual property is guarded at all times.
  • Coordinate travel arrangements with travel coordinators for the Director/ Manager.
  • Act as a Subject Matter Expert (SME) on travel and expense policies and procedures including use of Human Resources Management System (HRMS) system.
  • Process invoices on behalf of the Director/ Manager in liaison with the procurement and finance team ensuring compliance with Nawah's procurement and finance procedures.
  • Produce various forms of documentation such as reports, presentations, memos and e-mails as required by the Director/ Manager to ensure that well written, consistent, accurate and timely documentation originates from the Director/ Manager.
  • Arrange office supplies and stationary needed by the Division/ Department and ensure their availability at all times.

Stakeholder Engagement

Responsibilities And Accountabilities:

  • Practice and encourage open and effective communication internally and externally in order to build and nurture effective working relationships.