Administrative Assistant

5 days ago

united arab emirates University of Khorfakkan Full time

EducationBachelor’s degree in Business Administration or a related field (preferred). Strong communication skills in English; knowledge of Arabic is an advantage. Proficient in MS Office (Word, Excel, PowerPoint).ExperienceMinimum 2–3 years of administrative experience, preferably within an academic or higher education environment. Experience in university administration or student services (preferred). Knowledge of basic procurement and HR processes.Key Responsibilities Area: AdministrationManage daily office operations and maintain organized filing systems. Handle incoming and outgoing correspondence, emails, and calls. Schedule meetings, prepare agendas, and take minutes as required. Support faculty and staff with administrative needs, including document preparation and data entry. Assist with student inquiries and direct them to the appropriate personnel. Maintain office supplies and coordinate procurement requests. Prepare reports, letters, and presentations as needed. Coordinate travel arrangements and logistics for department activities. Support event planning and execution for academic and administrative functions. Ensure compliance with university policies and procedures.Skills Soft SkillsCommunication: Strong communication skills in English; Arabic is an advantage. Collaboration: Works effectively with faculty, staff, and external stakeholders. Customer Service Orientation: Polite, supportive, and responsive when dealing with employees, students, or visitors. Confidentiality & Professionalism: Handles sensitive information with discretion. Interpersonal Skills: Builds positive working relationships and maintains a pleasant office environment.Technical SkillsProficient in MS Office (Word, Excel, PowerPoint). Document Management System (filing, archiving, scanning, SharePoint or similar platforms). Communication Tools (Microsoft Teams, Webex, and internal communication systems). Data Entry & Database Management (accurate record-keeping, updating internal systems, managing digital files).Competencies Behavioural CompetenciesIntegrity: Upholds ethical standards in university service. Initiative: Seeks opportunities to improve processes. Resilience: Handles challenges and setbacks with a positive attitude. Cultural Sensitivity: Respects and values diversity among students, staff, and community. Accountability: Accepts responsibility for decisions and their outcomes in all roles.#J-18808-Ljbffr

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