Office Administrative Assistant

1 week ago

United Arab Emirates Dubai The Wave Full time

Job Description Location: Deira, Dubai, UAE Employment Type: Full-time | On-site Industry: HR Consultancy / Recruitment / Professional Services About the Role We are seeking a highly organized, presentable, and proactive Office Administrative Assistant to join our Dubai office. The ideal candidate will have previous administrative experience in the UAE, excellent communication skills, and the ability to support day-to-day office operations, HR coordination, and front-desk responsibilities. This role is ideal for Nepali person who thrives in a fast-paced professional environment and can provide exceptional support to management, clients, and candidates. Key Responsibilities Front Desk & Customer Service - Welcome visitors, clients, and candidates in a professional manner - Manage reception duties, including answering phone calls and responding to emails - Coordinate meeting room bookings and handle guest registrations Administrative Support - Maintain office documentation, filing systems, and daily administrative tasks - Prepare letters, memos, and official correspondence - Manage office supplies, stationery, and procurement coordination - Assist with travel arrangements, logistics, and scheduling HR & Recruitment Coordination - Support the HR team with onboarding, document collection, and candidate follow-up - Schedule interviews and coordinate with candidates regarding appointment timings - Ensure confidentiality of employee and candidate documents - Assist with visa, employment contract, and compliance documentation when required Office Operations - Manage courier services, deliveries, and mail distribution - Coordinate with building management, maintenance, and external vendors - Support company events, meetings, and internal activities Requirements - Native Nepali language skills is a must - 13 years UAE experience in administration, reception, or office support roles - Strong communication skills in English (Nepali is an advantage) - Professional appearance and customer-oriented attitude - Proficiency in Microsoft Office (Excel, Word, Outlook) - Knowledge of UAE office norms, document handling, and basic HR procedures is a plus - Ability to multitask, prioritize, and work under minimal supervision - Positive, proactive, and reliable personality What We Offer - 2500-3000 UAE salary package - Employment visa and benefits as per UAE Labor Law - International work environment - Career growth opportunities in a rapidly expanding company - Professional development and mentorship

  • Administrative Assistant to the Dean’s Office

    7 days ago

    united arab emirates Sharjah Performing Arts Academy Full time

    Administrative Assistant to the Dean’s Office University City , United Arab Emirates Sharjah Performing Arts Academy is seeking a full-time Administrative Assistant to the Dean's Office. The role includes general administrative duties include taking, scheduling, managing, coordinating internal and external meetings, assisting with presentations, and...

  • Office Administrator

    4 days ago

    United Arab Emirates, Dubai SH INFRANET MANAGEMENT SOLUTIONS LLP Full time

    Job Description Company Description We suggest you enter details here. Role Description This is a full-time, on-site role located in Dubai for an Office Administrator. The Office Administrator will handle daily administrative duties, maintain and manage office equipment, assist with customer service, organize and schedule meetings, manage supplies and...

  • Administrative Assistant

    4 days ago

    United Arab Emirates, Dubai MangoBot Full time

    Job Description Company Description Mangobot pioneers AI and robotics innovation, creating intelligent solutions that drive efficiency and transform industries for a smarter future. Role Description This is a full-time, on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will oversee and perform various office support...

  • Office Administrator

    6 days ago

    United Arab Emirates, Dubai Muller & Phipps Middle East Full time

    Job Description Job Purpose A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking...

  • Administrative Assistant

    4 days ago

    United Arab Emirates, Dubai Rapaport Full time

    Job Description Location: Dubai, UAE Company: Rapaport About Us: Rapaport is a global leader in the diamond industry, providing transparent, ethical, and competitive trading opportunities. Our Dubai office is an essential regional auction house supporting our international operations and client services. Position Overview: We are seeking a highly organized,...

  • Administrative Officer

    2 weeks ago

    United Arab Emirates ajman university Full time 40,000 - 60,000 per year

    SUMMARY OF FUNCTIONS:The Administrative Officer performs a wide variety of essential operational, administrative, and secretarial support activities for the Office of the Vice-Chancellor for Academic Affairs, assisting the Senior Officer in the implementation and day-to-day execution of key academic support functions.ESSENTIAL DUTIES &...

  • Office assistant

    7 days ago

    united arab emirates Flyper Full time

    Office assistant vacancy in Zayed City UAE Overview Job Title: Office Assistant (Contract, No Experience Required) - Zayed City, UAE We are seeking an organized and reliable Office Assistant to join our team in Zayed City, UAE. This is a contract position that does not require any prior experience and is open to all nationalities. The successful candidate...

  • Office assistant

    7 days ago

    united arab emirates Avanta Works Full time

    Office assistant vacancy in Haur-Fakkan UAEWe are seeking an organized and motivated Office Assistant to join our team in Haur-Fakkan, UAE. The Office Assistant will report directly to the Office Manager and provide general administrative support to the office staff. The ideal candidate should possess excellent organizational skills, attention to detail, and...

  • Office Administrator

    4 days ago

    United Arab Emirates, Dubai ALPHA NEST PROPERTIES LLC Full time

    Job Description Company Description Alpha Nest Properties LLC is a Dubai-based real estate brokerage specializing in residential, commercial, and off-plan properties. We provide comprehensive solutions for buyers, sellers, investors, and tenants, ensuring exceptional service in a competitive property market. With extensive market expertise and a...

  • Office assistant

    7 days ago

    united arab emirates Workato Full time

    Overview We are looking for an Office Assistant to join the team at our Haur-Fakkan office. You will be responsible for providing administrative support to the team, including a variety of tasks such as filing, answering phones, photocopying and other general office duties. The ideal candidate will be highly organized and detail-oriented with excellent...