Administrative Assistant

3 weeks ago

Dubai, Dubai, United Arab Emirates Infinity Developments Full time

Infinity Developments is seeking a highly skilled and experienced Administrative Assistant to provide top-notch support to our executive team. This critical role will work closely with our leadership to ensure seamless daily operations, effective communication, and exceptional administrative support. If you are a proactive problem-solver with a passion for organization and a knack for building strong relationships, this could be the perfect opportunity for you

Position: Administrative Assistant

Job Type: Full Time

Location: Iris Bay, Business Bay

Key Responsibilities:

  • Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.
  • Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure.
  • Serve as a central point of contact for administrative inquiries.
  • Draft PowerPoint presentations and other business documents.
  • Represent the organization and leaders to internal and external parties as required.
  • Assist with other duties such as file maintenance, photocopying, scanning, mailings, troubleshooting, and meeting planning.
  • Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.
  • Support other colleagues when possible, providing timely answers to requests.
  • Assist with office management duties as needed.
  • Stay up-to-date on relevant legal developments and ensure compliance with applicable regulations.
  • Assist with the preparation of legal documents, reports, and presentations.
  • Other duties as assigned.

Qualifications:

· Bachelor's degree in business administration, Communications, or a related field.

· 3+ years of experience as an Executive or Legal Admin Assistant.

· Exceptional written and verbal communication skills, with a talent for building rapport.

· Advanced proficiency in Microsoft Office Suite and experience with project management tools.

· Highly organized and detail-oriented, with a proven ability to prioritize and manage multiple tasks effectively.

· Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing challenges.

· Candidates with a legal administration background are preferred.

If you are interested in the Admin Assistant role, please submit your CV to , with the subject line "Admin Assistant." Please note that only CVs received through email will be considered for the position.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

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